JOB SUMMARY
The Time and Expense Specialist reviews all invoices for appropriate documentation and approval prior to payment. Work hours are based in Central Time.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Weekly review of employee and/or contractor timesheets for accuracy.
Coordinate with Payroll Department on employee changes and timesheet processing.
Coordinate with Human Resources Department on employee leave or record discrepancies.
Process Travel Expense Reports, Material Expense Reports, and Contractor invoices.
Maintain spreadsheets or records in Excel.
Maintain credit card system.
Answer contractor inquiries.
Assist with year-end accruals.
Perform filing, copying, and scanning.
Perform other duties as assigned.
SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities.
KNOWLEDGE, SKILLS, & ABILITIES:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to calculate figures and amounts such as discounts and percentages. Ability to apply concepts of basic algebra.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to produce high quality work within tight deadlines while managing multiple projects.
Ability to work in a Native Corporation multi-business environment.
MINIMUM QUALIFICATIONS
High School diploma or equivalent required.
Associate degree in Accounting or related field, or Accounting certificate/education from a vocational or technical school; and,
Minimum of three years’ accounts payable experience and/or training; or
Equivalent combination of education and accounting/accounts payable experience.
Working knowledge of government contracts preferred.
Experience with Microsoft Office Suite required.
Deltek Costpoint or other integrated software experience preferred.
Ability to pass a drug, background, and credit check.
WORKING CONDITIONS
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The noise level in the work environment is moderate. Work may require occasional weekend and/or evening work.
PHYSICAL/VISUAL/MENTAL DEMANDS
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand, walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and rarely lifts and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).
EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.