Temporary Public Records Specialist

Posting Date

03/11/26

Application Deadline

03/16/26

Pay Range

Anticipated Hiring Range: $21.25 - $27.13 hourly
Full Pay Range: $21.25 - $33.00 hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type

Temporary

Department

County Manager

About the Position

Are you passionate about fostering transparency and ensuring public information is accessible?

The Information Governance Department of Maricopa County is seeking a highly motivated, organized, and detail-oriented individual to fill the Temporary Public Records Specialist position. As a key member of our team, you will play a pivotal role in receiving, managing, organizing, responding, and facilitating the retrieval of public records, contributing to the foundation of accountable and responsible government. This role offers a unique opportunity to contribute to the enhancement of public records practices within our organization.
 

About Us

The Information Governance Department of Maricopa County is dedicated to serving our constituents and community by upholding the principles of transparency, accountability and accessibility. We believe in the importance of public information and are committed to maintaining the highest standards in public records management. Joining our team means becoming an integral part of an organization that values collaboration, innovation, and a commitment to excellence.  

Proud to Offer

• Work with a greater purpose

• Opportunities for growth and development within Maricopa County

• Exceptional work-life balance

• Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more!  Work With Us | Maricopa County, AZ

We Require

• Four years of Public Records Request experience, including researching and responding to public records requests 
• Bachelor’s degree in public administration, Information Management, or a related field 
• Postgraduate degrees or professional-level-related experiences may substitute for education or experience on a year-for-year basis 
   

Other Requirements  

• Must possess or have the ability to obtain a valid Arizona driver’s license by the time of hire 

We Also Value

• Advanced proficiency with Microsoft Office (Word, Excel, Outlook)
• Experience in public records processing in accordance with AZ State Statutes
• Experience in researching and retrieving records in OnBase or other records management software
• Strong organizational and analytical skills with exceptional attention to detail
• Excellent written and verbal communication skills and the ability to collaborate across departments

Job Contributions

• Receive and process public record requests in a timely manner
• Review the requested documents to determine applicability and relevance to the request
• Coordinate with county departments to identify, gather, and organize responsive records
• Ensure compliance with state regulations regarding public records, including retention schedules and confidentiality requirements
• Communicate with departmental representatives to ensure the availability of requested records 
• Maintain an up-to-date and organized electronic database of public record requests 
• Implement and utilize records management software to enhance efficiency
• Stay informed about changes in laws and regulations related to public records
• Ensure that public records practices align with legal requirements and standards 
• Assist with providing training sessions to staff on public records management best practices 
• Advise executive staff on high-profile issues related to public records requests 

Working Conditions

• Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions
• This position is eligible for hybrid flexibility after a brief training period
• Requires sitting, walking, or standing to a significant degree
• Exerting up to 20 lbs., occasionally, 10 lbs. of pushing, pulling, or lifting
• Software: Microsoft Office and OnBase

Selection Procedure

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

 

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact MHRFeedback@maricopa.gov to initiate the interactive process.

 

Apply Now!