Temporary AP Specialist

This job entails processing of Accounts Payable invoices. This includes: preparing invoices for payment and ensuring proper documentations are attached with appropriate authorization on each invoice. There is also an emphasis on clarification/problem solving, in which the specialist clarifies with/questions invoice contacts regarding details pertaining to the invoice and invoice payment. Communication with invoice contacts is done via the telephone and through e-mails. Working cross functionally with the business on items requiring research or reconciliation.

Essential Duties          

• Manage accounts team to ensure day to day operational team duties are processed in a timely manner
• Ensure accurate and timely month end processing
• Work closely with Accounts Payable Manager
• record of the payments made to the creditors.
• Reviews invoices and check requests and sorts and matches invoices and checks.
• Sets invoices up for payment and processes check requests
• Analyze accounts and prepare reports
• Keep track of the transactions and monitors accounts to ensure payments are up to date
• Resolve invoice discrepancies
• Maintain records and vendor file
• Correspond with vendors and respond to any queries
• Submit monthly reports and help in month end closing

Experience & Education

• Associates or higher degree in Accounting or Finance or a related field or the equivalent education and/or experience
• Minimum of three years of relevant and progressive professional experience in accounting and/or finance

Competencies

• Customer Focus - Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.

• Process Management - Good at figuring out the processes necessary to get things done; knows how to organize people and activities; understands how to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; can see opportunities for synergy and integration where others can't; can simplify complex processes; gets more out of fewer resources.