Technical Office Manager

Netlight provides a full range of premium IT-consulting services at the forefront of the digital industry and stands out for its product- and technology-independent expertise in a wide range of industries and clients. We are a network organization of more than 2 000 role models making aspiring digital leaders successful in their business-critical IT projects. Netlight has been awarded several times as top employer, as well as for growth, continued profitability and engagement for diversity, equity and equality within the IT industry. Today we are growing across Europe, currently with more than 14 active international offices. Netlight operates as a modern, self-managed organization where every team member actively shapes our technological future. We empower professionals to take ownership of their growth while driving digital transformation across diverse industries. We combine strategic excellence with collaborative leadership to deliver exceptional results for our global client base. 

As Technical Office Manager, you will shape the technical foundation of our global office space experience. You’ll ensure that our 14 offices deliver a seamless, secure, and inspiring workplace - where technology just works. 

This role bridges workplace operations and technical coordination. You will combine hands-on execution with structured governance, working closely with Office Managers, Tech, vendors, and internal stakeholders to ensure that meeting room technology, booking systems, physical infrastructure, and office relocations run smoothly and consistently across all locations. 

You will be part of the First Impression team based in Stockholm, while your scope and impact span all our global offices. 

You will play a central role in defining standards, building structure, and turning complex office environments into simple, reliable, and scalable experiences for our employees. 

Travel will be part of the role as you visit offices, support projects, and build strong cross-city collaboration. 

You will develop and continuously improve the technical foundation of our global office experience. Your responsibility spans from strategy and standards to hands-on execution, ensuring that our offices are reliable, secure, efficient, and enjoyable places to work. 

Define, implement, and maintain global standards for meeting room technology, booking systems, physical infrastructure, and office equipment. Own the full lifecycle - from setup and integration to maintenance, improvement, and retirement. Ensuring consistency, scalability, and quality user experience across all offices. 

Ensure that physical office technology meets building standards, safety regulations, and security requirements. Manage power capacity, physical security alignment, and technical readiness during office changes and relocations. 

Lead the technical coordination of office openings, relocations, and refurbishments. Plan timelines, manage suppliers, and ensure smooth transitions with minimal disruption to daily operations. 

Manage supplier relationships, contracts, and procurement processes for workplace technology and physical office equipment. Ensure cost-effective solutions, strong delivery quality, and well-functioning partnerships. 

Maintain a complete inventory of all physical office technology and take ownership of cost tracking, budgets, asset lifecycles, and performance reporting. 

Provide first-line support for workplace technology, create documentation and training, gather feedback, and continuously improve usability, reliability, and employee satisfaction. 

Contribute to global office strategy together with Office Managers. Define and follow up on KPIs for uptime, service levels, space utilization, and user satisfaction, and drive continuous improvement aligned with global guidelines. 

You combine a strong technical interest with excellent organizational and coordination skills. You enjoy creating structure in complex environments, taking ownership, and turning ideas into well-functioning solutions. You’re comfortable working across teams and with external partners, and you take pride in making things run smoothly for others. 

You’re proactive, detail-oriented, and service-minded, with a natural ability to balance hands-on execution with a bigger-picture perspective. You communicate clearly, build trust easily, and thrive in a role where reliability, quality, and continuous improvement truly matter.  

We believe the right mindset and skills matter most, but the following experience and background would be considered a strong advantage: 

- A post-secondary education in IT, facilities, or a related field. 

- Experience in workplace technology, IT operations, office/facilities, or technical coordination roles. 

- Experience with meeting room technology, AV systems, booking platforms, or digital signage. 

- Experience managing vendors, procurement, contracts, or budgets. 

- Experience coordinating projects such as office relocations, refurbishments, or technology rollouts. 

- A basic understanding of IT infrastructure, security, and compliance. 

The opportunity to work with the technical foundation of our global office experience and shape how our workplaces function and scale. 

Exposure to a broad range of workplace technologies from AV to physical infrastructure, security, and smart office solutions - in a dynamic, multi-site environment. 

The chance to build structure, standards, where it truly matters, while still working hands-on in a role with visible, day-to-day impact. 

A collaborative culture where your ideas are valued, your ownership is trusted, and your work directly improves everyday life for colleagues across the organization.