Team Assistant

Lendlease is a globally integrated real estate group with core expertise in Investment Management, Development, and Construction. For more than 60 years, we have created thriving places around the globe.  

About the Role:

With a national delivery capability, Lendlease Construction provides innovative and industry-leading project management, design and construction services driven by sector focused knowledge and experience. We push boundaries and embrace challenges. Our clients come to us when it’s important to handle complexity, drive diversity, offer strategic and long-term value, and to create innovative and sustainable solutions. 

Lendlease is searching for a Team Assistant to join our Victorian Construction Team, assisting a major construction project with a project office located in South Melbourne. As Team Assistant you will directly support the Project Director, and wider project team which includes three regional project sites.

As Team Assistant you will gain an understanding of the team’s priorities and commitments in order to manage diaries, organise and coordinate meetings, book travel, process expenses, in addition to this you will take the lead role in managing the project office along with other general team-based administration.

The role will involve the production and distribution of correspondence as well as assisting in the preparation of presentations, communications, reports and team events. You will be interfacing with the Client, consultants, trade partners and other stakeholders throughout the project.

Responsibilities for the role include but are not limited to

• Managing communications both internally and externally across all AWS project sites and HUB.
• Assist with compiling reports such as PCG, PRM and Internal reporting.
• Management of diaries for key project senior personal, including coordination of required meetings
• Management of required logistics between Head Office, HUB and Project Sites.
• Assist with internal training requirements including tracking attendance .
• Onboarding of new starters into the AWS project prior to them relocation to their respective project sites.
• Office Management of the HUB office including security requirements imposed under the CSP (this may also include management of a receptionist at a later point in time).
• Coordination of social events both internally and externally.
• Preparing presentation packs as directed both internally and externally
• Management of travel requirements
• Processing Invoices and Expenses
• Providing a point of contact between Head Office and Project Team (Working with Metta & Gab as required)

About You:

• Experienced Executive/Team/ Personal Assistant with a good attention to detail that is able to work comfortably within a busy team environment.
• The ideal candidate will understand the need for high discretion and confidentiality and will be able to provide guidance to other support resources within the business unit.
• Strong computer literacy
• Autonomous, organised individual, with the ability to take initiative, and able to build relationships across a range of stakeholders.
• Flexible approach and ability to prioritise

About Us: 

We are committed to developing and retaining the best people and provide the best possible learning and development opportunities. We are a company who thrive on our employee’s wellbeing, and offer benefits including: 

• Health & Well-being program, including well-being leave to relax and recharge, health assessments, and gym/exercise discounts 
• Balance your career and personal life with work flexibility, purchase additional annual leave and extensive family support benefits.  
• 26 weeks paid parental leave for both parents.  
• 3x extra Wellbeing days per year (on top of annual leave).  
• Large pipeline of project work for career development and growth opportunities 
• Bonus scheme, Employee Share Acquisition program and options for salary sacrificing.  

To find out more about us and to explore all other opportunities visit www.lendlease.com/careers

At Lendlease we offer workplaces that unite diverse minds; where respect, equitable treatment and equitable opportunity are just the norm. We remain committed to supporting under-represented groups and providing a wide range of inclusion initiatives, so that everyone is supported to thrive.

Our commitment to Diversity, Equity and Inclusion is reflected in our Elevate Reconciliation Action Plan, our Bronze Award with the Australian Workplace Equality Index by Pride in Diversity, and our generous parental leave policy of 26 weeks to any parent regardless of gender.

Lendlease welcomes applicants regardless of gender identity, ethnicity, people with a disability, sexual orientation, or life stage. If you do not meet all the criteria or require adjustments to proceed with your application, we encourage you to reach out for a further discussion.