Team Assistant - 6 Month Contract - BB HC COE's

Empowering Africa’s tomorrow, together…one story at a time.

Job Summary

Please note: The successful candidate must be available to start immediately and should have prior experience working at Absa.

To deliver executive assistant support services to the HC CoE Leads & their teams to execute strategic priorities and actions.

To provide project management services and to develop, maintain and enhance operational business relationships.

The role will be responsible for streamlining administrative operations and coordinate efforts by individual members of the team.

Job Description

Administrative Activities: 

• Performing day-to-day administrative tasks as required, ensuring efficiency, continuously improving processes and being proactive
• Co-ordinate meetings timely and prepare the necessary agendas and/or timely collate documentation for meetings
• Take and maintain detailed minutes of meetings
• Managing financial administrative processes and procedures end to end, to ensure amongst others that invoices and claims are timely approved, processed and paid.
• Maintain a secure, reliable and efficient record keeping/retention system

Project Management:

• Monitors the progression of a project at every stage and ensure that the objectives of a project are met
• Quality Assurance: Maintain a desired level of quality in a service or product, especially by means of attention to every stage of the process of delivery or production
• Meeting deadlines: Completes task timeously 
• Stakeholder management: Ensure that stakeholders are identified and engaged

Diary and Travel Management:

• Manage the diary of the Managing Executive and other members of the team, as required 
• Ensuring all travel requirements where needed are booked timeously and efficiently, with preparation of any itenaries and any other related/necessary arrangements

Stakeholder Engagement: 

• Taking responsibility for managing the expectations of stakeholders, ensuring a positive stakeholder experience 
• Proactively and continuously engage stakeholders to understand expectations, communicate progress and provide update on tasks assigned.

Collaboration and Networking:

• Work with peers and colleagues to gain insights into new ways of work 
• Take opportunities to network to promote the team and other Human Capital Function’s initiatives

Quality Assurance, Verifying Information and Maintaining High Levels of Confidentiality:

• Maintain a desired level of quality in all work prepared and presented 
• Ensuring information is carefully checked for accuracy and verified 
• Maintain confidentiality at all times 

Meeting deadlines/Innovation/Solutioning:

• Complete tasks timeously and communicated effectively where there are challenges in meeting deadlines and being innovative in solutioning where there are challenges encountered in execution

Qualifications:

• Critical – previous experience working at Absa and on the relevant systems
• Matric
• Advanced Diploma (B Degree preferred)
• Knowledge/Skills and Experience:
• Banking/Financial Services experience (preferred)
• 1-3 years in an Executive Assistant/Team Assistant role 
• Excellent Stakeholder Engagement
• Proactive
• Positive 
• Very organized, diligent, innovative and resilient 
• Ability to multi-task

Education

Further Education and Training Certificate (FETC): Business, Commerce and Management Studies (Required)

Absa Bank Limited is an equal opportunity, affirmative action employer. In compliance with the Employment Equity Act 55 of 1998, preference will be given to suitable candidates from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile and add to the diversity of the Bank.

Absa Bank Limited reserves the right not to make an appointment to the post as advertised