As the largest pureplay adhesives company in the world, H.B. Fuller’s (NYSE: FUL) innovative, functional coatings, adhesives and sealants enhance the quality, safety and performance of products people use every day. Founded in 1887, with 2024 revenue of $3.6 billion, our mission to Connect What Matters is brought to life by more than 7,500 global team members who collaborate with customers across more than 30 market segments in over 140 countries to develop highly specified solutions that enable customers to bring world-changing innovations to their end markets. Learn more at www.hbfuller.com.
Position Overview
The T&E Operations Specialist reports to the T&E Operations Team Leader and work closely with the larger Finance & Accounting organization in our Global Shared Services center in Mindelo. The position is accountable for reviewing and auditing expense reports to ensure compliance with H.B. Fuller policies and overseeing that the expense report submission process is being conducted in accordance with the defined due dates and escalation process. In addition, you will participate in various projects and initiatives related to different aspects of HBF’s travel management program. Developing and maintaining positive working relationships with internal and external stakeholders will be key to success in this role.
Primary Responsibilities:
Support all areas of Travel Management and T&E processes
Review and audit expense reports to ensure compliance with global T&E policies and flag/escalate potential issues
Ensure compliance with company policies and guidelines related to travel and expenses
Comply with Internal Controls and SOX requirements and perform operational controls according to T&E control activities
Administer access and maintain master data for Concur, Egencia, and Visa tools
Communicate with internal customers to resolve disputes or differences, and review exceptions
Provide ongoing support in educating employees on T&E topics such as Concur, T&E corporate credit Cards, etc. and communicate any changes to the environment
Validate that Corporate credit card expense report submission process is being conducted in accordance with the defined due dates and flag / address any deviations.
Manage T&E mailboxes, ensuring agile communication and problem resolution with internal customers
Ensure that masterdata in various travel systems are updated to reflect changes and communicate to users across the Company when necessary
Routinely and accurately perform back-up responsibilities to ensure operational processes continue to run smoothly during vacation periods
Document existing processes and procedures to support business continuity objectives
Business Administration, Accounting or Finance related Degree
At least 2 years’ experience in a T&E role using Concur, SAP and other travel related tools
Excellent communication and interpersonal skills to interact with colleagues, internal and external customers
Strong working knowledge of Microsoft Excel, and Office Suite
Analytical skills with logical and pragmatic problem-solving approach
Ability to work with a team, take general directions from manager, focus attention to details, follow work needs, and adhere to established work schedules.
Ability to focus on achieving defined results, being detail-oriented, and delivering on goals and objectives.
Ability to multitask, switch priorities, collaborate with colleagues and be flexible.
English fluency
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H.B. Fuller is an Equal Employment Opportunity employer and proud to have created a collaborative culture where employees around the world are seen, heard, and respected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or marital status or status as a protected veteran, or any other legally protected classification.
H.B. Fuller does not accept unsolicited resumes from recruiters, employment agencies, or staffing firms. To conduct business with H.B. Fuller, a written service agreement must be executed by Human Resources prior to submitting any information relating to a potential candidate. Without a signed service agreement, H.B. Fuller shall not be obligated for payment of any fee or compensation.