Talent Acquisition Specialist

This position is 100% remote, supporting companies based in Northern California and Hawaii; work hours will be aligned with the Pacific/Hawaiian time zone.

We are reimagining the way the world experiences healthcare and need you to help us find the best talent to achieve our strategic vision. As a Talent Acquisition Specialist at the Catalight Foundation, you will play a critical dual role on the People Operations and Strategy team—supporting both recruiting coordination/scheduling operations and full-cycle recruiting efforts.
You will support Catalight and its family of companies, including Catalight Care Services, Easterseals Hawaii, and Easterseals Northern California. This role is ideal for someone who thrives in a fast-paced, high-volume environment, enjoys operational excellence, and is passionate about building inclusive, efficient hiring processes.

The ideal candidate will thrive in high volume recruiting, enjoy exceeding expectations and delivering results, be courageous enough to challenge the status quo, and is passionate about transforming healthcare. Joining Catalight Foundation means joining an organization focused on fostering diversity, inclusion and belonging, building genuine connections, recognizing each other’s strengths, and sharing in successes of the collective Family of Companies.

Scheduling & Interview Coordination

• Own and manage end-to-end interview scheduling, including phone screens, panel interviews, and final rounds across multiple time zones (Pacific/Hawaiian).
• Coordinate calendars between candidates, hiring managers, and interview panels to ensure a seamless interview experience.
• Prepare and distribute interview confirmations, logistics, and materials to candidates and interview teams.
• Ensure interview processes are organized, timely, and aligned with equity and inclusion best practices.
• Troubleshoot scheduling conflicts and proactively adjust timelines to maintain hiring momentum.

Recruiting Coordination & Operations

• Serve as a central point of contact for recruiting operations, ensuring smooth workflow and communication across stakeholders.
• Maintain accurate candidate data and activity tracking in the Applicant Tracking System (ATS).
• Support recruiting team with reporting, pipeline tracking, and process improvements.
• Assist in coordination and planning of recruiting events, career fairs, and outreach initiatives.
• Help standardize and improve recruiting processes, templates, and candidate communications.
• Ensure a high-quality candidate experience through consistent communication and follow-up.

Recruiting & Talent Acquisition

• Develop and implement outreach and sourcing strategies to attract a diverse pool of qualified candidates.
• Identify and execute effective recruiting methods aligned with role requirements, industry trends, and organizational needs.
• Assist with job postings, job marketing, and development of job announcements for events and campaigns.
• Screen applications and identify qualified candidates for hiring teams.
• Partner with hiring managers, People Business Partners, and recruiting team members throughout the hiring process.
• Support offer processes including coordination of offer details such as compensation ranges, start dates, and onboarding steps.
• Participate in hiring events (virtual and in-person), including occasional weekend support.

Compliance & Administrative Support

• Handle confidential and sensitive information in accordance with Catalight Foundation policies and all applicable laws.
• Stay up to date with employment law and recruiting compliance requirements.
• Complete additional duties as assigned by Supervisor.

Qualifications

Minimum Education, Experience & Training Equivalent to:

We believe humans with a diverse range of experiences may be suited for the work at hand. We are avoiding education minimums with an acknowledgment that these can be barriers for historically excluded groups. We’re looking for someone who brings deep expertise in people-centered work and is excited to grow with us. This role is well suited for someone who has:

• High School Diploma or GED required.
• 2+ years of recruiting, recruiting coordination, or scheduling experience required.
• Experience supporting high-volume, fast-paced recruiting environments.
• Experience with online sourcing tools (LinkedIn, Indeed, etc.).
• Experience coordinating interviews across multiple stakeholders and time zones strongly preferred.
• Non-profit or shared services recruiting experience is a plus.
• Experience supporting Hawaii-based teams is preferred.

Requests:

• Must be able to communicate effectively within the work environment, read and write using the primary language within the workplace.
• Visual and auditory ability to work with clients, staff and others in the workplace continuously.
• Frequent speaking and listening (25-75%) to clients, staff, and others in the workplace.
• Utilize computer and cell phone for effective communication.
• Proficiency in MS Office, Outlook, and Applicant Tracking Systems; ability to learn new tools quickly.
• Commitment to diversity, equity, and inclusion in hiring practices.
• Ability to manage multiple priorities, schedules, and stakeholders simultaneously.

Knowledge, Skills & Abilities (organized by our company values): 

Community oriented: 

• Appreciates and demonstrates collaboration across teams. 
• Serves as a role model, bringing our core values to life in your work. 
• Work in an exciting, fast paced high energy environment while effectively multitasking and managing day-to-day responsibilities without supervision.
• Excellent verbal and writing communication skills; frequent proofreading and checking documents for accuracy.
• Strong organizational and time management skills with exceptional attention to detail.
• High level of professionalism and discretion with confidential information.
• Collaborative mindset with the ability to work effectively across all levels of the organization.

Equity informed:

• Knowledge of multiple historically excluded groups with knowledge in I/DD (intellectual and developmental disability) communities.
• Approaches work with a growth mindset, welcome feedback, and understand that humans all have biases and are imperfect as a baseline. 
• Sensitivity to working with an ethnically, linguistically, culturally, and economically diverse population.

Bold:

• Navigates ambiguity with an excitement for problem solving. 
• Commitment to meet agreed upon deadlines on time or ahead of schedule. 
• Transparent on action, pursuits, and outcomes.
• A commitment to the values of the organization while demonstrating good judgment, flexibility, patience and discretion when dealing with confidential and sensitive matters.
• Strong problem-solving skills and ability to adapt in a dynamic environment.

Wellbeing driven:

• Willingness and commitment to self-reflection and re-thinking.  
• Ability to understand your physical, mental, social, and financial wellbeing needs with a willingness to co-create boundaries that allow you to sustainably show up and honor your humanity.
• Capacity to contribute to and help cultivate effective + sustainable wellbeing driven spaces.
• Commitment to managing a remote schedule that aligns with PST/HST business hours, ensuring your availability supports a healthy team rhythm and effective cross-functional partnership.

Conditions of Employment

• Ability to obtain and maintain criminal record clearance through the Department of Justice (DOJ). The People & Performance Department must analyze DOJ/FBI live scan reports in accordance with applicable Federal, State, and Local laws, as well as fitness for the position.
• Ability to obtain and maintain clearance through the Office of Inspector General.
• Must attend any required training.

Time Type:

Full time

Compensation:

$82,000 - $96,000 Annually

The statements contained in this job description reflect general details as necessary to describe the principal functions of this job. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas as deemed fit for the organization.