Sync & Licensing Coordinator

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses: 

• Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future. 

• Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.

• Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises.

WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone.  We encourage applications from people with a wide variety of backgrounds and experiences.

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.
 

Job Title: Sync & Licensing Coordinator

Reports To: Director, Sync & Licensing

Department: Sync & Creative Licensing

Location: Toronto, Ontario. Canada

Job Type: 12 Month Independent Contract

Working Hours: 37.5 hours per week

Hourly Pay Rate Range: $25.65 - $30.77
Vacancy: Coverage for an employee on leave.

A little bit about our team:

We are Warner Music Group, home to a broad roster of new stars and legendary artists through a collection of the best-known record labels in the music industry including Asylum, Atlantic, Big Beat, Canvasback, East West, Elektra, Erato, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Reprise, Rhino, Roadrunner, Sire, Spinnin’, Warner Bros., Warner Classics, and Warner Music Nashville, as well as Warner/Chappell Music, one of the world's leading music publishers, with a catalogue of more than one million copyrights worldwide.

Your role:

The Sync & Licensing Coordinator plays a key role in supporting the day-to-day operations of the Sync department, with a specialized focus on client management, music pitching, audio asset organization, and cross-functional communication. This position is responsible for maintaining operational excellence while also contributing creatively to the pitching process and client strategy. The role requires a detail-oriented, proactive individual with a strong passion for music, Film and Television, capable of balancing both administrative precision and creative insight.

Here you’ll get to:

Deal Workflow & Financial Administration

• Deal Tracking & Pipeline Management: Maintain a real-time database of pending, active, and closed deals, ensuring every stage of the licensing workflow is meticulously documented.
• Financial Oversight & Invoicing: Partner with Finance and Royalty departments to initiate invoicing, track payment statuses, and ensure licensing fees are accurately allocated.
• Contract Management: Oversee the organization of executed licenses and long-form agreements, maintaining a "search-ready" filing system for audits and business reviews.
• Reporting: Generate monthly/quarterly reports on revenue projections, department KPIs, and sync activity to drive strategic planning.

Client Relations & Strategic Licensing

• Gaming Account Management: Serve as the primary contact for key video game clients, managing pitching, clearances, metadata, and asset delivery.
• System Integrity: Process sync requests across label groups within internal clearance systems with high speed and accuracy.
• Market Development: Cultivate relationships with music supervisors, ad agencies, and gaming studios to expand sync opportunities in new media.
• Research: Proactively monitor industry trends and upcoming media projects via trade publications and supervisor outreach.

Creative Pitching & Asset Management

• Creative Strategy: Contribute to music briefs by developing curated playlists, sync samplers, and compelling pitch narratives tailored to market trends.
• Metadata & Audio Custodianship: Oversee the tagging and organization of audio files to ensure maximum discoverability across all platforms.
• Internal Liaison: Act as the dedicated sync lead for ADA and third-party distributed labels, aligning with marketing and artist managers on priority releases.
• Asset Fulfillment: Efficiently handle audio and asset requests for international affiliates and internal teams.

About you:

• 2+ years of experience in sync licensing, music supervision, publishing, or related fields.
• Strong understanding of the music/media industry, particularly in sync licensing & royalties.
• Exceptional organizational skills with high attention to detail.
• Proficiency in metadata systems, asset management, and audio delivery platforms.
• Strong interpersonal and written communication skills.
• Creative thinker with a passion for music discovery and storytelling.
• Ability to manage multiple priorities in a fast-paced environment.

About us:

As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.

Together, we are Warner Music Group: Independent Minds. Major Sound.

Love this job and want to apply?

Click the “Apply” link or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile but will still allow you to upload a resume and cover letter.

Please note that due to the volume of applicants we receive for a given position, you may not be contacted if you do not meet minimum eligibility requirements for this position.

Thanks for your interest in working for Warner Music Group. We love it here and think you will too.

We are an equal opportunity employer that is committed to inclusion and diversity and will not discriminate against an applicant or employee on the basis of race, religious beliefs, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, age, record of offences, marital status, family status, or any other protected grounds under applicable legislation.

We are committed to working with and providing reasonable accommodation to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the application or employment process, please send an e-mail to PeopleTeam.Canada@warnermusic.com and let us know the nature of your request and your contact information.

This position will require being in the office 4 days a week.  We believe that an in-office presence is critical for talent development, collaboration and building strong relationships.

Warner Music Canada does not use Artificial Intelligence (AI) or automated filtering software to screen, rank, or select applicants. Every application submitted is reviewed personally by our recruiting team to ensure every candidate receives fair and thoughtful consideration.

As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.

Together, we are Warner Music Group: Independent Minds. Major Sound.

Love this job and want to apply?

Click the “Apply” link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.

 

Don’t be discouraged if you don’t hear from us right away. We’re taking our time to review all resumes, and to find the best people for WMG.

 

Thanks for your interest in working for WMG. We love it here, and think you will, too.
 

This position requires a minimum of 4 days per week in the office. We value in-office collaboration, which is essential for talent development and strong working relationships. #LI-Onsite

WMG is committed to inclusion and diversity in all aspects of our business. We are proud to be an equal opportunity workplace and will evaluate qualified applicants without regard to race, religion or belief, age, sex, sexual orientation, gender, gender identity or gender reassignment, marital or civil partnership status, disability, pregnancy, childbirth or any other characteristic protected by law.