Supervisory Program Specialist

Supervisory Program Specialist

Department: Department of Veterans Affairs

Location(s): West Palm Beach, Florida

Salary Range: $95326 - $123927 Per Year

Job Summary: The Facility Planner reports to the Chief, Facility Management Service (FMS), located at the West Palm Beach VA Medical Center. You will serve as a key member of the healthcare system's management team responsible for analysis, recommending, planning and coordinating facility management activities, ensuring alignment with Veterans Health Administration (VHA) goals and priorities.

Major Duties:

• The duties of this position include but not limited to: Co-chair and coordinates all space management moves and space policies in coordination with senior management for the Medical Center Director Manages the Moves Workgroup and oversee the LEAF process for all space requests to include all new and existing facility space Coordinates the development of an overall Strategic Space Master Plan for the healthcare system detailing the current and future facility needs of the system and proposing the means for their resolution (major, minor, NRM, CSI, Lease, etc.) Conduct periodic building audits to ensure that layouts, employee workspaces, and furniture locations are correct, updating documents/databases accordingly Coordinates, manages and conducts capital planning with Chief of FMS, Strategic Planner, and Capital Projects Supervisor, developing action plans and business cases for new Capital Projects and Leases Manage assigned suspense items and requests from initial receipt to completion and closeout Manage assigned Planning section staff to include establishing performance standards and evaluating the performance of subordinate staff, makes determinations on grievances, recommends training, and approves leave of subordinate staff Manage grievances, reviews recommendations for hiring, promotion, and adverse actions made by subordinates, and supports and implements established Equal Employment Opportunity policies and programs Inspect and assure acceptable quality and quantity of work is performed; plans work to be accomplished by subordinates; sets immediate priorities and prepares schedules for completion of work; assigns work to subordinates based on priorities; evaluates work performance of subordinates; gives advice, counsel, and/or instruction to employees on both work and administrative matters Interviews candidates for positions in the department; makes recommendations for appointment, promotion, or reassignment of such positions; hears and resolves complaints from employees; effects minor disciplinary measures, such as warnings and reprimands; recommends other action in more serious cases Identifies developmental and training needs of employees and provides or arranges for needed development and training; finds and implements ways to eliminate or reduce significant bottlenecks and barriers to an optimal patient care experience; promotes team building and/or improved service delivery; demonstrates consistent emphasis on Equal Employment Opportunity (EEO) Perform duties of a Contacting Officer Representative (COR) for assigned Planning section contracting needs Supervisory Statement: A one year supervisory probation period may be required for this position. Work Schedule: Monday-Friday 7:00 AM - 3:30 PM (Subject to change based on facility needs) Virtual: This is not a virtual position. Position Description/PD#: Supervisory Program Specialist/PD031110 Relocation/Recruitment Incentives: Not Authorized

Qualifications: To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/04/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. To qualify for this position, applicants must meet the specialized experience requirements described below. There is no educational substitution for this grade level. Specialized Experience: You must have one (1) full year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Coordinating space management programs and policies for a healthcare system or large organization Leading or co-chairing committees or workgroups related to space planning, facilities or organizational operations Managing or overseeing facility space requests, moves, or lease processes Developing or contributing to strategic space or facilities master plans that address current and future organizational needs Advising senior leadership on space utilization, planning decisions, and policy implementation Interviews candidates for positions in the department Makes recommendations for appointment, promotion, or reassignment of such position You will be rated on the following Competencies for this position: Preferred Experience: Experience working in a healthcare facility. Experience working in planning, space/project management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary or walking, although some moderate physical effort may be required for project site assessments, contracted project activations and deactivation planning. The work environment involves everyday risks or discomforts requiring normal safety precautions typical of office settings or commercial vehicles such as planes or automobiles. The work area is adequately lit, heated, and ventilated. The primary work environment is an administrative office with occasional exposure to outside environmental conditions. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How to Apply: All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 05/04/2026 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12937927. To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages, and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge, skills, abilities, and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed. Resumes must be legible so they can be reviewed for eligibility, minimum qualifications and other position requirements listed in the job announcement. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. Helpful Hints for Creating a Two-Page Resume: Prioritize most relevant and recent experience Use concise, results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder Additional guidance on this new requirement and resume building tools can be found at: https://help.usajobs.gov/faq/application/documents/resume/page-limit https://www.opm.gov/policy-data-oversight/hiring-information/merit-hiring-plan-resources/applicant-guidance-on-the-two-page-resume-limit/ Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Application Deadline: 2026-05-04