Supervisory Medical Records Administration Specialist

Supervisory Medical Records Administration Specialist

Department: Department of Health and Human Services

Location(s): Montgomery County, Maryland

Salary Range: $143913 - $187093 Per Year

Job Summary: This position is at the U.S. Department of Health and Human Services, National Institutes of Health Clinical Center in Bethesda, MD-the world's largest hospital dedicated to clinical research. The Health Information Management Division supports patient care and research through coding, records processing, documentation analysis, information release, and compliance, as well as consultation on regulatory and accreditation requirements.

Major Duties:

• As the Chief of the Division, the incumbent conducts the overall planning, administration, and evaluation of the CC's medical records program. Contributes to the research mission of the NIH and CC and the care for patients of the CC. The incumbent is responsible for overseeing the management, processing, and secure use of medical records and related data to support patient care, research, and compliance. Codes and abstracts clinical information for research systems, maintains and controls access to medical records, ensures adherence to Privacy Act and FOIA requirements when releasing information, and reviews documentation for completeness. This position supports patient and clinician engagement through telehealth services and secure electronic portals that provide access to health records, diagnostic images, and research-related communication tools. Additional duties include: Manages the work of the Division and its staff through Assistants to the Chief and Section Heads; makes decisions to solve largely defined issues requiring extensive analysis. Analyzes proposed legislation and advises officials on impacts; applies expert knowledge of health information management principles, laws, and regulations. Serves as a consultant to agency management on integrating health information management with Clinical Center and NIH programs. Applies medical records administration knowledge to implement and oversee programs, solve difficult problems, and make impactful recommendations. Analyzes electronic health record data using trend, graphical, and statistical methods to address issues. Ensures strategic plan, mission, vision, and values are communicated and integrated into staff work. Improves production, quality, and identifies needed resources; plans program and procedural changes aligned with leadership direction. Prepares and monitors budgets; develops operational plans, goals, and objectives. Ensures compliance with policies, regulations, accreditation standards; provides technical assistance and develops guidance. Conducts evaluations, develops policies and reports, provides briefings, coordinates programs, and represents NIH with external organizations.

Qualifications: You qualify at the GS-14 level, if you meet one of the following qualification requirements: You must demonstrate in your resume at least one (1) year of qualifying experience equivalent to at least the GS-13 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: Leading a complex health information management program in a clinical research environment. Advising senior leadership on medical records policy, regulatory compliance, and implementation of legislative and documentation requirement changes. Applying advanced expertise in electronic health records and data analysis to resolve complex issues, improve processes, and guide system and procedural adaptations. Overseeing budget, staff education, and program evaluation while ensuring compliance with policies and promoting high-quality documentation practices. You will receive credit for all experience material to the position, including experience gained in religious, civic, welfare, service, and organizational activities, regardless of whether you received pay. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. To determine your qualifications and referral status, we may review your resume and supporting documentation and compare it against your responses to the vacancy questionnaire. Ensure you support your self-ratings with the information you provide in your application. We may verify or assess your qualifications at any time. Inflated or unsupported qualifications may affect your rating. Any misrepresentation or material omission of facts may be sufficient cause to end further consideration of your candidacy. Persons listed as knowing your past accomplishments or experience in your application may be contacted for verification purposes at any time. Verification may, but need not, begin before receiving an offer. Preview assessment questionnaire before you apply: https://apply.usastaffing.gov/ViewQuestionnaire/12925935

How to Apply: To apply for this position, please read and follow all instructions in this announcement, complete the online application, and submit the documentation specified in the "Required Documents" section. Your complete application package must be submitted by 11:59 PM Eastern Time (ET) on 04/27/2026 to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. Follow the prompts to select your resume and/or other supporting documents to be included with your application package. See the "Required Documents" section for any additional forms and/or supplemental materials required. Read all Eligibility questions and respond accordingly to any Eligibility you wish to claim. You will only be considered for those Eligibility questions (Status Applicant, Reinstatement, Schedule A, etc.) you respond in the affirmative to, regardless of what documentation you submit. We cannot assume you intended to respond differently to a question based on other information in your application package. Complete the application questionnaire. Applicants are asked all questions regardless of their consideration preferences. We will only consider you for the grades, series, locations, specialties, and other considerations that you self-identify as being qualified for or interested in. Preview application questionnaire before you apply: https://apply.usastaffing.gov/ViewQuestionnaire/12925935 Verify all required documentation is included in your application package, review your responses to the assessment questionnaire for accuracy, and then submit your application. In addition to the required documents, we encourage you to submit a cover letter, copy of your transcripts, and any applicable certifications or licenses. Even though this information is not required at the time of application, we may request this information later. We cannot assume responsibility or grant extensions for personal issues (e.g., troubles navigating the application process, loss of internet, not understanding a question) when applying to our announcements. For technical difficulties, contact HR Systems Support between 8:00 AM and 4:30 PM ET Monday through Friday at hrss@nih.gov. If you need any other accommodation or assistance with applying please contact NIH HR Service Desk Branch E at ohrcsdbranchesrvdsk@od.nih.gov. Requests for reasonable accommodations must be made before the announcement closing date. Visit our site for information on NIH's EEO program, Reasonable accommodation procedures, laws, policy statements, and the operation of the EEO complaint process.

Application Deadline: 2026-04-27