Student Trainee (Administrative/Office Management)

Student Trainee (Administrative/Office Management)

Department: Department of Veterans Affairs

Location(s): Columbia, Missouri

Salary Range: $35749 - $43120 Per Year

Job Summary: The Pathways Internship Program allows students to join VA in career positions that emphasize long-term training and development. As a Student Trainee (Administration and Office Management), the incumbent will be assigned to the Health Information Management (HIMS) Section at Harry S. Truman VA Medical Center.

Major Duties:

• This position is being filled under the Pathways Internship Program. The program is designed to provide students enrolled in a wide variety of educational institutions, from high school to graduate level, with paid work opportunities in agencies to explore Federal careers while still in school. The Internship provides managers a ready source of student employees and potential permanent employees upon completion of the program requirements. It also provides the student with work experience directly related to the curriculum studies or career goals while offering eligibility for non-competitive conversion to permanent employment upon completion. For more information on Internship opportunities within the Department of Veterans Affairs, please visit: https://www.va.gov/EMPLOYEE/pathways-internship-program/. The Pathways Internship Program allows students to join VA in career positions that emphasize long-term training and development. Major responsibilities and duties may include but are not limited to: Scanning documents into CPRS. This position is responsible for carrying out a variety of health information functions. Perform duties related to the receipt, indexing, scanning, and destruction of health and administrative information. Interface with personal computer (PC) applications as well as numerous VistA applications. Index each scanned document into a SQL database via CPRS (Computerized Patient Record System) and GUI tools, then associate each scanned document with the correct patient's CPRS record, the appropriate TIU document, assign the appropriate document-named nomenclature, and electronically "sign on chart" scanned documents. Review and research medical reports from non-VA health care facilities, determining scanning requirements. Ensure that all necessary health/administrative information is integrated into CPRS through the PC scanning software and hardware. Index this information using PC/VistA Imaging application bridges. Ensure quality control requirements are met for all documents scanned into CPRS. Other duties in HIMS may be assigned as well to include but not limited to: Release of Information, Records Deficiency Program, etc. Work Schedule: This position is part time, Not-to-Exceed (NTE) 1-year. Flexible schedule based on student's class schedule, 16 Hours a pay period

Qualifications: To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/30/2026. Internship Program: To be eligible, applicants must be accepted for enrollment or currently enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution, on a full or half-time basis as defined by the institution in which you are enrolled. You may qualify based on education and/or experience as described below: Basic Requirements: United States Citizenship. Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Language Proficiency. No person will be appointed under authority of 38 U.S.C. chapter 73 or 74, to serve in a direct patient-care capacity in VHA who is not proficient in written and spoken English. Provisions of appendix II-I of chapter 3, this part will be used, as applicable, to determine that title 5 employees in direct patient-care positions meet the English language proficiency requirements of 38 U.S.C. 7402(d). You must qualify based on education as described below: Grade Determination: GS 2 grade level: Completion of high school or GED diploma. Internship Program: To be eligible applicants must: Be accepted for enrollment or currently enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution, on a full or half-time basis as defined by the institution in which you are enrolled. Be seeking a degree that is relevant to this position. Be able to work at least 8 hours per week. Meet the grade qualifications must be met prior to start date. If Selected you must: Sign a Pathways Internship Program Participant Agreement, Maintain status as a current student, Maintain good academic standing, at least a 2.0 cumulative GPA on a 4.0 grading scale, Adhere to an established work schedule approved by the supervisor, Provide proof of enrollment in a qualifying educational institution and academic transcripts at the end of each academic period and upon request, Perform, successfully, the duties and responsibilities in the assigned position description, Observe all workplace rules, such as dress code, office conduct and behavior, Participate in all VA mandatory training programs (either on-line or in the classroom), Notify the supervisor of any changes in the completion of the educational program, such as graduation date, changes in the major degree requirements, or changes in the educational institution's accreditation. You will be rated on the following Competencies for this position: Clerical Information Assurance Organizational Stewardship Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Physical Requirements: See VHA Handbook 5019

How to Apply: All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 04/30/2026 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12941673. To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages, and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge, skills, abilities, and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed. Resumes must be legible so they can be reviewed for eligibility, minimum qualifications and other position requirements listed in the job announcement. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word. We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. Helpful Hints for Creating a Two-Page Resume: Prioritize most relevant and recent experience Use concise, results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder Additional guidance on this new requirement and resume building tools can be found at: https://help.usajobs.gov/faq/application/documents/resume/page-limit https://www.opm.gov/policy-data-oversight/hiring-information/merit-hiring-plan-resources/applicant-guidance-on-the-two-page-resume-limit/ During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Application Deadline: 2026-04-30