Student Trainee (Administration/Office Mgmt)

Student Trainee (Administration/Office Mgmt)

Department: Department of Veterans Affairs

Location(s): Oklahoma City, Oklahoma

Salary Range: $40736 - $65599 Per Year

Job Summary: The Pathways Internship Program allows students to join VA in career positions that emphasize long-term training and development. The incumbent serves as a student trainee who has been appointed to the Pathways Internship Program with on-the -job training and guidance to further student technical development. The position is located at the OKC VAHCS. The incumbent will be responsible for providing support in tasks involving clerical and administrative duties in a large multi-faceted service.

Major Duties:

• This position is being filled under the Pathways Internship Program. The program is designed to provide students enrolled in a wide variety of educational institutions, from high school to graduate level, with paid work opportunities in agencies to explore Federal careers while still in school. The Internship provides managers a ready source of student employees and potential permanent employees upon completion of the program requirements. It also provides the student with work experience directly related to the curriculum studies or career goals while offering eligibility for non-competitive conversion to permanent employment upon completion. For more information on Internship opportunities within the Department of Veterans Affairs, please visit: https://www.va.gov/EMPLOYEE/pathways-internship-program/. Duties include but not limited to: Performs selected tasks and phases of routine studies and projects that require application of basic occupational field theory and principles in the technical area of the service. Performs a variety of work assignments consisting of established, specific, and related tasks that have been selected to orient the employee in the practical application of basic principles, concepts, and techniques of the occupational field. Attends training classes and activities as directed. Participates with senior personnel in conducting non-routine projects. Studies Veterans Affairs requirements for the projects and researches and studies the current body of precedents and technical knowledge. Analyzes information or data gained from project results, documents project findings, and prepares reports findings. Searches technical literature, reports, and other reference material to locate information requested by senior personnel. Provides assistance in planning, monitoring, and conducting special studies, projects, and initiatives. Attends meetings to observe interactions and understand working relationships with customers, specialists, clinicians, nurses, doctors, and other organizational points of contact. Assists in the collection and analysis of information and data, the documentation of findings, and the development of reports. Uses computers/computer software, such as email, word processing, spreadsheets, presentation programs, and project tracking programs to assist senior personnel. Sets up and maintains logs showing the status of actions and correspondence. Maintains records incident to the department's function, assembles and complies information and data from available records for various reports, briefings, etc. Receives visitors and telephone calls to the office, Takes requests for appointments with Chief/Assistant Chief, checks availability, and confirms appointments. Responds to routine and nontechnical requests for information. Receives incoming correspondence, screening material prior to distribution for suspense dates, establishing controls, and following-up for supervisor. Prepares and distributes minutes of staff and other meetings at the direction of the Chief/Assistant Chief. Assists in posting and maintaining Fund Control Point for the service, to include accounting, disbursement, and expenditure of funds. Independently prepares personnel actions and training requests and related documentation and indicated. Creates, copies, edits, calculates, revises, retrieves, stores, and prints a wide range of documents in final form from handwritten drafts. Serves as principle timekeeper. Performs other duties as assigned. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Full-Time, Monday-Friday 8:00am-4:30pm CST

Qualifications: To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/16/2026. Internship Program: To be eligible, applicants must be accepted for enrollment or currently enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution, on a full or half-time basis as defined by the institution in which you are enrolled. You may qualify based on education and/or experience as described below: To qualify for the GS-5 level: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-4 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Basic administration and clerical work; customer service; data entry and computer software programs . OR, Education: Applicants may substitute education for the experience required. To qualify based on education for this grade level you must have completed four full academic years of post-high school leading to a bachelor's degree or equivalent degree. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond education stated above. To Qualify for the GS-6 level: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Conducting routine studies and projects; research technical literature and reference material; collect and analyze data; prepare reports; use of computer programs; maintain record systems and maintain logs OR, Education: Applicants may substitute education for the experience required. To qualify based on education for this grade level you must have completed 6 full months of graduate level education OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the education stated above. To qualify for the GS-7 level: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Conducting non-routine studies and projects; budget; analyze information and document findings; development of reports; make recommendations for improvement of studies/projects OR, Education: Applicants may substitute education for the experience required. To qualify based on education for this grade level you must have completed 1 full academic year of graduate level education; or Eligibility under the Superior Academic Achievement (S.A.A.) provision and completion of a bachelor's degree. S.A.A. is based on (1) class standing, (2) grade-point average, or (3) honor society membership. Please see the following link for more information, General Schedule Qualification Policies (opm.gov) OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the education stated above. You will be rated on the following Competencies for this position: Administration and Management Clerical Customer Service (Clerical/Technical) Learning Manages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required.

How to Apply: All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 03/16/2026 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12902881. To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages, and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge, skills, abilities, and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed. Resumes must be legible so they can be reviewed for eligibility, minimum qualifications and other position requirements listed in the job announcement. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. Helpful Hints for Creating a Two-Page Resume: Prioritize most relevant and recent experience Use concise, results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder Additional guidance on this new requirement and resume building tools can be found at: https://help.usajobs.gov/faq/application/documents/resume/page-limit https://www.opm.gov/policy-data-oversight/hiring-information/merit-hiring-plan-resources/applicant-guidance-on-the-two-page-resume-limit/ During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Application Deadline: 2026-03-16