Stocks Clerk

Function:
To ensure Puma inventory stock is safeguarded from loss or theft. Responsible for daily stock monitoring of all locations. Requires ensuring all stocks transactions are promptly and accurately processed into NAV. Requires monitoring open sales orders, open delivery trips and stock in transits are fully completed and accounted for and maintaining close communication with locations. Coordinates the smooth running of monthly stock counts for all locations both physical and notional sites.

Key Responsibilities:

1. To make sure data in the company's inventory system is accurately recorded and processed in a timely manner.
2. Coordinate the month end physical stock counts from all locations to ensure these are done in a timely manner. Run and distribute month end count sheets from NAV to offline locations for recording month end counts.
3. Ensure Weighted Average Cost policy on inventory is maintained at all times in keeping with Puma Global Inventory policies and report any discrepancies in costs immediately.
4. Analyze discrepancies and carry out analysis and make recommendations and/or presentations to management on results.
5. Carry out any specific requests upon the request of the Chief Accountant, Finance Manager and other Management as appropriate.
6. Comply with company requirements and systems relating to SAPS, HSEC & Quality and other company policies.
7. Compliance to HSEQ Employee Responsibilities below;

HSEQ Employee Responsibility Statement
All employees are responsible for in the first instance for their own safety and to prevent Incidents. It is vital that there is a high regard by all employees on hazard identification and control before the hazard becomes an incident. It is therefore a requirement for all employees, regardless of position in the company to report all injuries and hazards to immediate supervising staff. All employees must know and uphold the Puma Energy International (PEI) Safety Policy and the Puma Energy PNG HSEQ Policies.

HSE Responsibilities – General Employee
As part of each employee’s legal and moral responsibility to Puma Energy PNG, you are to support management by:

• Cooperating with the Company to enable compliance with any duty imposed upon them by law.
• Using properly and effectively equipment designed to safeguard his / her well being
• Being aware of factors or situations that may impact upon the quality of the product and service and the environment.
• Following implicitly the Company’s Health, Safety & Environment Policy / Procedures / Work Instructions as communicated in writing or as instructions received orally
• Comply with the Company’s procedures and the relevant legislation regarding the Injury Management process.
• To formally report to their Manager any concern or incident / injury / non-conformance in any aspect of their work and complete the Puma Energy PNG Incident / Non-Conformance Report form.
• To formally report to their Manager or supervisor any hazard, practice or condition that will affect safety or production or the community.
• All forms are completed as outlined in the procedures.
• Any discrepancies of goods / services received are to be addressed through the Non-Conformance procedures.
• All products are to be verified at appropriate stages as outlined in procedures and a record maintained.

Requirements:
Experience:

• University bachelor’s degree (Business Management and Accounting would be preferrable)
• At least 2 year minimum exposure and experience in inventory control background.
• Good working experience with Stocks Inventory systems. Emphasis on FIFO system.
• Skills:
• Good PC Skills with Microsoft applications of Excel, Word and Outlook.
• Excellent communication skills, both oral and written, and two years' experience preferably in sales or location environment.
• Competencies:
• Team player, a self-starter, reliable and well-motivated with good communication skills and an ability to work under pressure to meet tight deadlines.