Stewardship Officer, McKelvey Engineering - University Advancement

Scheduled Hours

37.5

Position Summary

WashU seeks an advancement professional to join University Advancement in the position of Stewardship Officer, McKelvey School of Engineering.

University Advancement strives to advance the institution’s mission by creating a culture of philanthropy among alumni, students, faculty, and friends. With the 2025 public launch of the With You Campaign, WashU is ambitiously pursuing solutions to the world’s greatest challenges—to make a more promising future for all. The McKelvey School of Engineering is well positioned to advance the campaign’s promise by leveraging its strengths as a leader in providing scientific insights and enabling technologies critical to solving fundamental research challenges and in preparing students for the rapidly changing world of tomorrow.

The Stewardship Officer will report to the Executive Director for Advancement, McKelvey School of Engineering and will serve as a subject matter expert on stewardship activities for the school. They will work with leadership to acknowledge donors and coordinate students’ engagement with University Advancement. The Officer will collaborate with Donor Relations to ensure McKelvey donors receive comprehensive scholarship and impact reporting. The incumbent plays a critical role in ensuring long-term donor satisfaction and maximizing the impact of donor support.

This role requires strong relationship, analytical, and communication skills and a deep understanding of donor engagement. The successful candidate will have a proven track record of successful collaborations with colleagues across departments, divisions, or Schools.

Job Description

Curate Gift Acknowledgements from Deans and Leaders

Craft and curate gift acknowledgements from Deans and Unit Leaders:

• Set thresholds for acknowledgement, in coordination with Donor Relations and other Philanthropic Strategy teams.

• Review gift reports; pulling data for acknowledgement letters.

• Draft letters, personalizing as appropriate.

• Facilitate the dean’s office review and signature.

Manage McKelvey School of Engineering Stewardship Activities

Act as a subject matter expert on stewardship for the School and ensure McKelvey donors are recognized for their giving.

• Support Professorship installations and other donor recognition events, in coordination with Special Events.

• Act as the relationship manager for McKelvey prospects in permanent stewardship.

• Occasionally, serve on a relationship management team for McKelvey prospects who require specific stewardship plans and are not managed by a Donor Relations Officer.

Coordinate McKelvey student engagement with Advancement teams through:

• Request for speakers and/or student representatives at events, videos, and content.

• Liaising with student groups.

• Support thank you note events, in coordination with centrally organized Donor Relations events.

• Facilitate donor-student connections in events or other ad hoc activities.

Ensure Fund Impact Reporting and Scholarship Stewardship

In partnership with Donor Relations, ensure WashU donors receive fund impact reporting and comprehensive scholarship stewardship.

Manage named graduate and undergraduate scholarship matching and stewardship, in collaboration with Donor Relations:

• Survey and match students to named scholarships.

• Prepare student snapshots and scholarship profiles.

• Respond to inquiries on scholarships from colleagues, donors, students, and parents.

Produce or support impact reports on McKelvey funds:

• Research giving history and collecting impact data from beneficiaries.

• Draft content and produce final reports.

• Supporting Donor Relations Officers and/or school colleagues to produce impact reports by providing content and review.

Support Fund Administration

Under guidance from the Executive Director of Advancement for McKelvey, support fund administration, and management for the School by:

• Coordination between Donor Relations and the School’s Finance Office.

• Review accounts, both endowed and spendable, to identify funds that should be addressed with the Executive Director.

• Upkeep records for awarded scholarships and professorships in the CRM.

• Track endowed professorship assignments and coordinate impact report process in collaboration with Donor Relations.

Support Team Operations

• Support the development of budgets for unit activity.

• Support the creation and implement annual operational plans (events calendar, communication calendar, OKRs, etc.).

• Collaborate with internal stakeholders and departments to gather information and project updates for donor communication and stewardship purposes.

Perform other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at desk or table.

• Typically standing or walking.

• Ability to travel to various on- and off-campus locations.
   

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor's degree

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications:

• Value placed on organizational loyalty, commitment, pride, integrity, mutual respect, and collegial openness.
• A deep appreciation for and the ability to articulate the mission and aspirations of WashU.
• Desire to play a meaningful role in the University community and to share in its commitment to research and education.
• Comfort working in an environment that emphasizes measurable fundraising goals.
• Ability to work with collaboratively with diverse constituencies within a complex organization.
• A strong work ethic with the capacity to work independently supported by commitment and follow through.

This position is located in St. Louis, MO and the targeted hiring range for this position is $53,100 - $62,000. 

Preferred Qualifications

Education:

Master's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

Fundraising With A Track Record Of Successful Solicitations Or Related (1 Year)

Skills:

Analytical Thinking, Building Trust, Confidentiality, High-Integrity, Interpersonal Communication, Oral Communications, Problem Solving, Project Administration, Project Leadership, Relationship Building, Relationship Management, Strategic Thinking, Work Collaboratively, Working Independently, Written Communication

Grade

G11

Salary Range

$53,100.00 - $90,600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.