Initial Posting Date:
03/13/2026Application Deadline:
03/22/2026Agency:
Higher Education Coordinating CommissionSalary Range:
$4,519 - $6,904Position Type:
EmployeePosition Title:
State Grants Coordinator – PA1 - Bilingual in Spanish/English RequiredJob Description:
State Grants Coordinator – PA1 - Bilingual in Spanish/English Required
Full-Time/Permanent
Office of Student Access & Completion (OSAC)
Salem, Oregon
REQ - 196704
The State of Oregon’s Higher Education Coordinating Commission is recruiting for a permanent, bilingual in English/Spanish, State Grants Coordinator (PA1) position. We are looking for a strategic, detail-oriented individual to join our growing team.
This is a full-time, permanent position headquartered at HECC’s Salem Office and is represented by SEIU. The successful candidate may be eligible for in-state hybrid work, which consists of performing duties onsite in a standard office environment and working remotely. Currently, OSAC has a 1 day minimum in office for most positions, which is subject to change to meet position and operational needs. We may require additional in-office days during the training period. We value our employees and encourage work life balance and flexibility.
Why Join Us
The Oregon Higher Education Coordinating Commission (HECC) envisions a future where all people benefit from the economic, civic, and cultural impact of high-quality postsecondary education, training, and workforce development. Come work with a team that values equity, collaboration and empathy within beautiful Salem, Oregon!
Come for a job. | Stay for a career. | Make a difference… for a lifetime!
Our amazing benefits include:
Competitive medical, vision and dental benefits package for the employee and qualified family members.
Opportunity to participate in a deferred compensation savings program.
A fabulous retirement program. Click here to visit our full benefits website.
Work-life balance!
11 paid holidays per year.
3 additional paid "Personal Business Days" per year.
8 hours of sick leave accumulated every month.
Progressive vacation leave accrual, starting at 8 hours per month, with increases every 5 years.
Hybrid remote work options
What You Will Be Doing
You will work in the administration of state public grant programs, primarily with the Oregon Promise grant (OPG). This position conducts community outreach to institutions and partners regarding program administration and changes. The role monitors program outcomes and recommends improvements, reviews applications for program award determinations, reviews exceptions requests as prescribed in law such as Oregon foster youth and recently released incarcerated individuals and determines if the applicants meet the criteria under state guidelines and statutes. The position reviews extenuating student circumstances and eligibility requirements for current recipients. The position provides technical assistance to state grant applicants and Oregon Student Aid Application (ORSAA) users. This position works to resolve system problems and recommends improvements. This position must stay informed of federal and state policies and legislation that may impact state grant programs and the agency. In addition, this position communicates information through research by assessing the critical impact of legislation and polices on the agency as well as Oregon students.
The Work at a Glance
Program Service Delivery
Reviews Oregon Promise grant applications and submitted materials to determine applicants’ eligibility.
Assists with evaluation of enrollment exemption and waiver requests against program requirements and approve or deny requests.
Reviews renewal student participation for Oregon Promise to determine if student meets renewal criteria for program under state statutes.
Sends email communications to students regarding: application reminders and deadlines, required FAFSA/ORSAA submissions, authorized and not authorized award notifications, and other important program updates.
Provides state grants and ORSAA training and presentations in English and Spanish as requested.
Provides information, explains program guidelines and processes, and answers questions from the field and the public related to OSAC administered programs including the ORSAA in both English and Spanish.
Program Coordination and Administration
Works with the Program Administrator to analyze program spending, tracks budgeted expenditures, and assists with reconciliation for Oregon Promise.
Research best practices by gathering and synthesizing data and compiling information into reports.
Performs ID resolution for FAFSA/ORSAA and load matches for OPG.
Processes HB2910 applications including creating student accounts, communication with DOC/OYA for verification, communication with students via mail, email, or phone, and tracks submissions.
For a complete list of duties and working conditions, please contact the recruiter for the position description.
This position is required to either possess and maintain a valid driver's license by the state of residence or provide an acceptable mode of alternative transportation, in order to travel to required training and meetings.
What We Need (Minimum Qualifications)
A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, or a degree related to the agency program that demonstrates the capacity for the knowledge and skills.
OR
Any combination of experience or education equivalent to three years technical-level experience that typically supports the knowledge and skill requirements listed for the classification.
Required Skill
The person in this position must possess the special qualification of being able to communicate effectively both orally and in writing in English/Spanish.
Desired Attributes/Skills
If you have these qualities, let us know! It’s how we will choose whom to move forward!
Previous experience in financial aid, or administration of OSAC and/or federal financial aid grants and scholarships to students.
Demonstrates experience serving and working with diverse populations and underserved communities.
Possess extensive effective communication and interpersonal skills.
Possess strong organizational skills.
Demonstrated ability to remain flexible and effectively manage shifting priorities and changing work demands.
Have a high degree of accuracy and attention to detail.
Be proficient with Microsoft Office, Outlook, Word, Access, and Excel.
Have experience in data collection, analysis, and evaluation.
Equitable Recruiting
The HECC strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. We encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of these positions, please feel free to contact us to discuss your application.
Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a non-traditional background.
How to Apply
Current State of Oregon Employees: State Employees Apply for Jobs Guide
External Candidates: Application Guide for External Applicants
Application Materials: The hiring manager has requested the following materials be included with your application:
Resume
Cover letter - no more than two (2) pages and clearly demonstrates how your education and work experience meet the desired attributes of this position.
Help Your Application Rise to the Top!
Your application materials are the perfect opportunity to highlight your interest in the position and showcase the amazing skills and experience, making you the best candidate for the position. Submissions will be screened for completeness, consistency, and communication skills at the professional level (attention to detail, spelling, grammar, etc.)
Need help?
For questions about the recruitment and selection process, or to request an alternate format, please contact the recruiter: Jenny Chadwick- Jenny.CHADWICK@hecc.oregon.gov (971) 372 – 1275.
The Fine Print
Salary Range: The range listed is the Non-PERS salary range. Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS.
Bilingual Skills Differential: This differential applies to employees who must use bilingual skills to perform assigned duties. “Bilingual skills” means translation to and from English, interpretation of another language or the use of sign language. The differential is 5 percent of base pay.
Future Vacancies: We may use the candidates from this posting to fill future vacancies, including vacancies in similar classifications and salary ranges.
Criminal Records Check: Employment is contingent on the outcome of a criminal records check which may require fingerprints (FBI). Any history of criminal activity will be reviewed and could result in the withdrawal of an offer or termination of employment.
Veterans: If you are a veteran you may receive preference. A request will be sent to your applicant inbox to submit your veteran’s DD214 form. Click here for more information about veterans’ preference.
Visa Sponsorship: We do not offer Visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form, and HECC will use E-Verify to confirm that you are authorized to work in the United States.
Equitable Recruiting: The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the initial application. Transcripts may be requested of top candidates for verification prior to offer.
The HECC is an Equal Opportunity Affirmative Action (EEO/AA) Employer Committed to Workforce Diversity Employment Opportunity Commission under Title I of the Americans with Disabilities Act (ADA). HECC does not discriminate on the basis of disability in admission or access to our programs, services, activities, hiring, and employment practices.