We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.
We invite you to explore the position below and to submit your application to join our team!
The State Affairs Coordinator works closely with the Troutman Pepper Strategies team to support both strategic initiatives and day-to-day operations that advance the practice group’s business objectives. Key responsibilities include opening new client matters, managing monthly billing, overseeing budgets and expenses, and serving as a primary client-facing point of contact.
Essential Duties and Responsibilities:
Document and standardize business processes across client engagement, billing and collections monitoring, and team operations.
Manage engagement letters, conflicts clearance, and new matter openings; proactively resolve issues.
Track client-derived action items for the Strategies team and ensure timely follow-up.
Prepare and file required ethics reports accurately and on schedule.
Plan and coordinate logistics for events, meetings, and presentations for TP Strategies, clients, and attorneys.
Interface with clients, attend meetings and events as needed, including at the State Capitol and other external venues.
Maintain and update client contact information.
Partner with Business Development to develop and refresh collateral (one-pagers, practice and industry placemats, client conversation toolkits, slide decks, website and intranet content).
Provide administrative guidance and serve as a point of contact for Interns.
Maintain strict confidentiality of firm and client information.
Knowledge, Skills, and Abilities:
Clear, professional written and verbal communication with attorneys, staff, and clients.
Exceptional client service and interpersonal skills.
Represents the department in a professional, positive manner.
Strong organizational, project, and time management skills.
Ability to prioritize and manage multiple initiatives, perform well under pressure, and deliver high-quality work in a fast-paced, deadline-driven environment.
Meticulous attention to detail and accuracy.
The ability to work well independently and collaboratively to support consistent, efficient workflows.
Self-directed and effective in remote, hybrid, and in-office settings.
Flexibility to meet demands outside of traditional business hours.
Quick learner who can effectively leverage new software, mobile applications, and technologies.
Advanced proficiency with Microsoft Office Suite (Word, PowerPoint, Excel).
Education and Experience:
Bachelor's degree; any combination of skills, experience, and education that demonstrates the ability to meet the core responsibilities of the role may be considered.
Minimum of two (2) years of experience in an administrative support role, preferably in a professional services environment.
The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.
This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.
This position description does not constitute a written or implied contract of employment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com.
Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.
Compensation is dependent on several factors, such as position, location, education, training, and/or experience.
Hiring Salary Range: