Staffing Coordinator - As-needed

The Staffing Coordinator is responsible for ensuring appropriate nursing and support staff coverage for all patient care units. This position manages daily and future staffing schedules, processes employee callouts, and coordinates with nursing leadership to maintain safe staffing levels. The Staffing Coordinator serves as the central communication point for staffing-related issues and supports the efficient operation of the Nursing Staffing Office.

Education

•  High school diploma or equivalent required; associate degree preferred.

Experience

•  Minimum of 1 year in staffing coordination, scheduling, or healthcare administration (preferably in a hospital or nursing setting).

Knowledge, Skills, and Abilities

• Proficiency with scheduling software (e.g., ShiftWizard, or similar).

• Strong computer skills in Microsoft Office (Excel, Outlook, Word).

• Excellent verbal and written communication skills.

• Ability to communicate professionally and effectively with all levels of staff and management.

• Strong attention to detail and accuracy in data entry and scheduling.

• Ability to prioritize tasks and manage multiple competing demands in a fast-paced environment.

• Team-oriented and dependable, with a customer service mindset.

• Ability to handle sensitive information and maintain confidentiality.

• Ability to think quickly and remain calm under pressure and make sound staffing decisions.

Principal Duties and Responsibilities

• Receive and record staff callouts and documents in the scheduling system.

• Notify Administrative Coordinator of staffing shortages or scheduling changes.

• Collaborate with Administrative Coordinator and Charge Nurses to fill open shifts.

• Communicate promptly and professionally with staff regarding schedule changes, shift assignments, and coverage needs.

• Maintains Nursing Staffing Office data/record files.

• Provide clerical and administrative support to the Nursing Staffing Office.

Working Conditions

• Normal office environment with little exposure to excessive noise, dust, temperature and the like.

All roles must demonstrate GBMC Values

GBMC Values

Value Description

Respect

I will treat everyone with courtesy. I will foster a healing environment.

• Treats others with fairness, kindness, and respect for personal dignity and privacy

• Listens and responds appropriately to others’ needs, feelings, and capabilities

Excellence

I will strive for superior performance in every aspect of my work. I will recognize and celebrate the accomplishments of others.

• Meets and/or exceeds customer expectations

• Actively pursues learning and self-development

• Pays attention to detail; follows through

Accountability

I will be professional in the way I act, look and speak. I will take ownership to solve problems.

• Sets a positive, professional example for others

• Takes ownership of problems and does what is needed to solve them

• Appropriately plans and utilizes required resources for various job duties

• Reports to work regularly and on time

Teamwork

I will be engaged and collaborative. I will keep people informed.

• Works cooperatively and collaboratively with others for the success of the team

• Addresses and resolves conflict in a positive way

• Seeks out the ideas of others to reach the best solutions

• Acknowledges and celebrates the contribution of others

Ethical Behavior

I will always act with honesty and integrity. I will protect the patient.

• Demonstrates honesty, integrity and good judgment

• Respects the cultural, psychosocial, and spiritual needs of patients/families/coworkers

Results

I will set goals and measure outcomes that support organizational goals. I will give and accept help to achieve goals.

• Embraces change and improvement in the work environment

• Continuously seeks to improve the quality of products/services

• Displays flexibility in dealing with new situations or obstacles

• Achieves results on time by focusing on priorities and manages time efficiently

Pay Range

$16.79 - $24.37

Final salary offer will be based on the candidate's qualifications, education, experience and alignment with our organizational needs.

Equal Employment Opportunity

GBMC HealthCare and its affiliates are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.