Staff Associate, Allied Health & Wellness

Are you a current Aims Employee, Temporary Worker? If so, to help avoid future access issues, please apply through your Workday account using "Browse Jobs" in the in the Workday search field located on the top center of the screen. 

Are you a current Aims Student? If so, to help avoid future access issues, please apply through your Workday account using the Aims Jobs app on your Workday home page. 

Are you both an Employee and a Student? If so, to help avoid future access issues, please apply through your Workday account using "Browse Jobs" in the in the Workday search field located on the top center of the screen. 

For assistance, please contact the recruitment team at 970-378-3720.

Minimum Hiring Annual Salary:

$44,187.00

Maximum Hiring Annual Salary:

$47,722.00

To attain the maximum annual salary, employee must meet all minimum qualifications plus:

• 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience.
• A combination of related education, on-the-job work experience, certifications and/or licenses that results in a candidate successfully meeting the minimum qualifications of the position, may be considered.

The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year.

Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:

Job Description:

Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values and a culture of innovation and care. The College embraces and seeks to hire individuals who want to be a part of this environment and have the skill sets necessary to be successful in this position.

This position provides comprehensive administrative and operational support within the Allied Health & Wellness Division, with a primary focus on supporting the Director and Assistant Director of the Physical Education and Recreation Department. Responsibilities include coordinating operational, customer service, financial, and personnel functions. Key duties include scheduling academic courses and coordinating facility use; providing personnel support; managing budgets and maintaining financial records; and preparing requisitions for equipment and supplies.


The position also supports departmental personnel by managing enrollment data, ordering required equipment, and producing classroom materials, syllabi, confidential rosters, evaluations, and promotional materials. Serving as a front-line resource associate, this role involves maintaining departmental records, compiling data, preparing correspondence and reports, and communicating effectively—both orally and in writing—with internal and external stakeholders. Additional responsibilities include performing other office and department-related duties as assigned for the department and the Allied Health and Wellness division.

Academic Scheduling & Course Management

• Create and maintain the academic semester schedule of classes for the Physical Education and Recreation Department, including classroom and studio scheduling, course data, and course information forms.
• Assist in creating and maintaining the academic semester schedules for other Allied Health programs as needed.
• Maintain course data and course information forms.
• Monitor class times to ensure courses align with block scheduling templates and meet required contact hours.
• Maintain the course outline notebook and complete required documentation for new courses, course revisions, and course deletions.
• Coordinate class offerings with external agencies.
• Process all textbook orders for Physical Education and assist other Allied Health & Wellness departments as needed with textbook ordering.

Enrollment, Payroll, and Personnel Administration

• Compile, track, and report enrollment data.
• Administer adjunct faculty payroll in Workday
• Generate reports to track expenditures and operational costs.

Budget & Financial Support

• Assist in the development of the annual department budget.
• Monitor and track departmental expenditures, including procurement card transactions and supporting documentation.
• Purchase supplies and process payments for the Physical Education office and other Allied Health departments as needed using procurement cards and or purchase requisitions.

Systems & Reporting

• Manage the recreation software programs (Fusion, Connect2Concepts) that track participation rates for facilities, curriculum, and intramural sports programs.

Faculty, Facility, and Program Support

• Provide general departmental support, including answering phones, updating web pages, and responding to email inquiries.
• Assist with data collection and signature coordination
• Create and distribute department advertisements, posters, flyers, and facility hours schedules as part of promotional campaigns.

Facilities, Equipment, and Front Desk Operations

• Oversee maintenance of all equipment in the Physical Education and Recreation Center by coordinating routine cleaning and outsourced maintenance (Sport & Fitness).
• Perform front desk reception and instructional support duties, including assisting students and faculty during times when leadership or full-time faculty are unavailable.
• Provide support for Advisory Committee meetings, including scheduling, food orders, tent cards, and completion of Official Functions Forms.

Other Duties as Assigned

Minimum Qualifications:

• Associate's Degree in a related field; plus, three years of related experience or an equivalent combination of education and/or work experience.

• Experience in a high-traffic office in higher education or a similar customer service venue.

• Demonstrated ability in Microsoft Office Products, records management, and office management.

• Experience with Workday.

• Knowledge of budget and accounting practices; excellent communication and interpersonal skills; and the ability to work as a team member. Experience working in a high-traffic office environment within higher education or a comparable customer service setting.

• Demonstrated proficiency with Microsoft Office applications and Windows operating systems, including records management and general office administration.

• Experience using Workday for administrative and operational functions.

• Working knowledge of budget and accounting practices; strong written and verbal communication skills; and the ability to collaborate effectively as a member of a team.

REQUIRED DOCUMENTS:

• Cover letter

• Resume

• Certification in CPR/AED and First Aid or obtained within six (6) months of hire.

Preferred Qualifications:

• Experience working in a Community College setting.

• Bilingual proficiency in Spanish and English.

• Strong customer service orientation with the ability to interact professionally and courteously in a high-volume, front-facing environment.

• Excellent written and verbal communication skills, including the ability to convey information clearly and diplomatically.

• High level of organizational and time-management skills, with the ability to manage multiple priorities and deadlines.

• Demonstrated attention to detail and accuracy in administrative, financial, and records-related tasks.

• Ability to work independently while also collaborating effectively as part of a team.

• Strong problem-solving skills and the ability to exercise sound judgment in a dynamic work environment.

• Adaptability and flexibility when responding to changing priorities, procedures, and institutional needs.

• Discretion and professionalism in handling confidential and sensitive information.

All Applicants:

• Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have performed under the "Work Experience" section on your job application. We evaluate your experience based on this information.
• Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary.
• Be sure to upload all the required documents listed at the above in "Additional Job Description" section. This can be uploaded as part of your application materials in the "My Experience" section.  If there are missing documents, your incomplete application will not be considered. Per the Colorado Job Application Fairness Act, you may redact information that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.

For information on our hiring practices, please visit our resource page: https://www.aims.edu/departments/human-resources/hiring-process.

Aims Community College is an equal opportunity employer.  Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status.  All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with the Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within three (3) business days of hire date to show your identity and your authorization to work. This law applies to all persons hired.

Screening/Selection:

To be considered, please provide a thorough and complete application. Initial screening will be conducted by a committee based on completed application materials.

Employees in these positions may be asked to participate in temporary assignments lasting less than nine (9) months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay.

Upon hire, all positions at Aims Community College require a criminal background check and may require industry specific screenings such as an MVR, physical and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position.