Sr. Manager, Accounts Receivable & Payable

This role is responsible for managing the Accounts Receivable and Accounts Payable functions for the food distribution and retail business segments. 

Here’s what you’ll do: 

• Manage the accounts receivable and accounts payable functions ensuring accurate, timely, and quality performance in processing along with proper customer response and satisfaction.  

• Resolve account discrepancies and customer issues, research escalated vendor questions, and evaluate and approve investigations.  

• Educate associates and management on company established policies and procedures and resolve issues/questions from staff, internal, and external customers.  

• Act as a liaison between the company and auditors to ensure that year-end and Sarbanes-Oxley (SOX) activities are completed and prepare audit schedules as needed. 

• Ensure that internal controls exist and are adhered to in order to maintain financial security; evaluate processes to ensure such are efficient and compliant with SOX controls.  

• Responsible for department management including staffing, training, performance management and career development of associates, and developing and monitoring department goals.  

• Maintain current knowledge of accounts receivable and accounts payable, legal regulations, industry trends and best accounting practices; make recommendations to improve current programs and processes and to ensure company compliance.  

• Accounts Receivable: Manage the cash application process to ensure cash receipts are applied to customer accounts or directly to the general ledger timely and accurately.  

• Ensure direct debits of customer accounts are processed accurately.  

• Responsible for coordinating customer/vendor central bill and cross dock transactions and review significant actual to budget gross profit variances.  

• Partner with the shared services department in reconciling the accounts receivable system to the general ledger and ensuring all customer reporting and banking information is set up correctly for wholesale.  

• Responsible to monitor the accounts receivable aging for wholesale customers.  

• Partner with the credit and loan department to resolve aged outstanding accounts receivable balances.  

• Assist with preparation of the financial budget for the accounts receivable department and ensure expenses are within budget.  

• Accounts Payable: Manage invoice payment processing to include audits for correct signature approval authority, distribution of checks to vendors and maintaining integrity of accounts payable vendor master and transactional data.  

• Oversee the Accounts Payable closings, reconciliation of Accounts Payable general ledger accounts (i.e., Accounts Payable, purchase card clearing account, T&E reimbursement clearing account, etc.), processing of applicable tax levies, repay and back-up functions, Form 1099 processing and record retention of paid invoices through imaging processes.  

• Prepare journal entries when necessary. 

• Responsible for the oversight and reconciliation of the 3-way match process; ensure the purchase order, receipt of product received at distribution center and the invoice from vendor match. 

• Additional responsibilities may be assigned as needed. 

Here’s what you’ll need:   

• Bachelor's Degree (Required) in Accounting Finance or related field, or equivalent combination of education and/or experience. 

• Seven years of accounting, accounts receivable, accounts payable or other shared services experience. 

• Five years supervisory experience. 

• Strong understanding of accounts receivable and accounts payable processes.  

• Working knowledge in general ledger accounting (i.e., postings, accruals and reconciliations).  

• Experience with PeopleSoft accounts receivable and accounts payable software preferred.  

• Excellent written and verbal communication skills.  

• Strong organizational skills, attention to detail, results-oriented and ability to multi-task and prioritize assignments.  

• Strong leadership, analytical and problem-solving skills.  

• Ability to manage staff, lead by influence, and negotiate and work with associates at all levels of the organization in a fast paced, changing work environment.  

• Advanced knowledge of MS Office (Word and Excel).