Sr Conference Planner - Production Project Management

Gartner seeks a Senior Planner for its Production Experience Center of Excellence, supporting the global Destination Conference Portfolio in EMEA. This role provides administrative, logistical and organizational support for planning, pre-production and execution of multiple conferences and events in EMEA. Success in this role requires thriving in a fast-paced environment with strong attention to detail. Experience in live conference planning and project management is essential; audio-visual knowledge is a plus. The ideal candidate demonstrates strong organizational and communication skills, works well across teams and cultures, and has a ‘Win as a Team’ mentality.

Primary Responsibilities:

• Support the project management for the creation and delivery of Gartner’s highest level keynote sessions by collaborating with internal stakeholders and external vendors across multiple Conference portfolios
• Follow standard operating procedures and global standards, utilizing best practices and established processes to ensure globally consistent execution
• Schedule and participate in pre-production meetings, which may be out of hours at times, acting as the representative from the Production Experience team bringing updates and questions to the wider planning teams
• Support in managing the production timelines, key milestones, show flow documents and logistics
• Prepare briefing documents, logistical arrangements, on-site expectations, script management instructions and other documentation/correspondence as needed
• Coordinate pre-event and on-site logistics including rehearsal scheduling, rehearsal logistics, AV setups, catering, and other activities
• Collaborate with internal/external partners and vendors on visual asset production and onsite delivery assets (staging, scenic, graphics, audio, and other creative media components)  
• Understand and uphold Gartner’s brand with all assets created
• Collaborate with the Business and Technology Insights team to support the Keynote delivery team in developing scripts and graphics for presentations at conferences globally
• Partner with and communicate with internal and external partners such as AV agencies, creative agencies, speaker/performance coaches, writers, etc. 
• Oversee specific budget line items, produce accurate monthly forecasts, and manage invoices and expenses effectively
• Engage in the review and enhancement process through detailed documentation and reporting of attendee feedback, wrap-up notes and debrief reports
• Build strong relationships with peers across all regions, sharing best practices and driving process improvements within the  global Production Experience team
• Manage multiple complex and concurrent projects
• Support internal/corporate events periodically as the calendar permits

Expected results:

• High attendee satisfaction scores for Keynotes
• Create a flawless experience for our speakers and analysts  
• Build and maintain excellent working relationships
• Achievement of financial objectives
• Effective supplier and partner management
• Exceptional operational efficiency
• Extensive domestic and international travel will be required.

Experience Requirements:

• Bachelor’s degree or equivalent
• Minimum 2 years of experience in related field and industry
• Strong project management, time management and organizational skills  
• Knowledge of live conference production and content creation preferred - agency experience advantageous
• Strong executive presence and C-Level communication and project management experience desirable
• Excellent interpersonal, written and oral communication skills
• Self-motivated, collaborative, passionate and solution oriented
• Curious and inquisitive, creative and innovative
• Willingness to travel

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Who are we?

At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world.

Our mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission-critical priorities.

Since our founding in 1979, we’ve grown to 21,000 associates globally who support ~14,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That’s why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.

What makes Gartner a great place to work?

Our vast, virtually untapped market potential offers limitless opportunities – opportunities that may not even exist right now – for you to grow professionally and flourish personally. How far you go is driven by your passion and performance.

We hire remarkable people who collaborate and win as a team. Together, our singular, unifying goal is to deliver results for our clients.

Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations.

We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results. This is why, year after year, we are recognized worldwide as a great place to work.

What do we offer?

Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers.

In our hybrid work environment, we provide the flexibility and support for you to thrive — working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.

Ready to grow your career with Gartner? Join us.

The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to seek to advance the principles of equal employment opportunity.

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Job Requisition ID:108958

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