Job Description
The Fleet Specialist is responsible for coordinating day-to-day Fleet operations across multiple countries in the EMEA region. This role ensures that company vehicles are efficiently managed, compliant with corporate and local regulations, and aligned with global/regional fleet strategy. This position acts as the primary operational link between Category Manager, Leasing partners, Dealers, and internal stakeholders such as HR, Finance, and Commercial teams.
Key Responsibilities:
Fleet Operations Management
- Coordinate day-to-day fleet operations across EMEA, ensuring timely vehicle ordering, delivery, and return processes.
- Support implementation of fleet policies and procedures to drive standardization and efficiency.
- Monitor and manage vehicle assignments, replacements, contract modifications, car list, and end-of-lease processes.
- Liaise with leasing companies, fleet management providers, and local fleet coordinators to resolve operational issues.
Compliance & Administration
- Ensure all vehicles comply with corporate fleet policy, taxation rules, insurance requirements, and local legislation.
- Maintain accurate and up-to-date fleet data in fleet management systems (e.g., SNOW, etc.).
- Support management of fines, fuel cards, registration, insurance, and maintenance documentation.
Supplier & Stakeholder Management
- Act as a regional/country point of contact for local suppliers on operational issues (leasing companies, fuel card providers, etc.).
- Collaborate with HR and Finance to ensure alignment of fleet processes with employee benefits and corresponding reporting requirements.
- Support the Global Fleet Manager in supplier performance reviews, KPI tracking, and SLA adherence.
Data Analytics & Reporting
- Track and report key fleet KPIs (ex: total cost of ownership, utilization, CO₂ emissions, downtime).
- Identify cost saving opportunities through optimization of vehicle usage, fuel efficiency, and policy compliance.
- Assist with fleet budget preparation and variance analysis.
Sustainability & Electrification
- Support the transition to low-emission and electric vehicles in line with company sustainability targets.
- Monitor EV adoption barriers (charging infrastructure, policy gaps) and provide country-level insights.
Qualifications & Experience:
- Bachelor’s degree in Business Administration, Supply Chain, or related field.
- Strong Excel and data analysis skills; experience with fleet management software preferred.
- Fluent in English
- Excellent communication and coordination skills across diverse geographies.
- Experience in fleet management is preferrable.
- Familiarity with EMEA fleet markets, vehicle taxation, and regulatory environments is preferred.
Key Competencies:
- Strong attention to detail and operational discipline.
- Problem-solving mindset and proactive communication.
- Ability to manage multiple priorities in a fast-paced environment.
- Collaborative approach to working with internal and external stakeholders.
- Commitment to safety, compliance, and sustainability.
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Alcon is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity, marital status, disability, or any other reason.