This is where your work makes a difference.
At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.
Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.
Here, you will find more than just a job—you will find purpose and pride.
The Procurement Coordinator sits within the IT Vendor Management Office (VMO) and is responsible for governing the Purchase Order (PO) process for IT spend. This role establishes and leads a PO Center of Excellence (COE) to ensure consistent, compliant, and accurate PO processing across IT. The position serves as a subject-matter expert on procurement and financial systems, processes POs directly, and supports IT stakeholders in creating accurate and compliant purchase orders.
At Baxter, our products and therapies touch the lives of millions globally. Our team is driven by the ambition to bring smarter, more personalized care to everyone. For over 87 years, we have stood at the forefront of healthcare innovation, and our dedicated team members are committed to realizing our boldest opportunities. By joining our team, you will be part of a community that challenges to transform global healthcare, working alongside professionals who are dedicated to making a difference!
Contribute to the establishment of an IT PO Center of Excellence by supporting standard PO processes, guidance, and best practices for IT.
Act as the central point of expertise for IT-related PO governance, ensuring consistency across vendors, projects, and cost centers.
Partner with IT VMO, Procurement, Finance, and Accounts Payable to align PO practices with enterprise policies and controls.
Ensure IT purchase orders adhere to procurement policies, approval workflows, and system requirements.
Review PO requests for completeness, accuracy, and proper alignment to contracts, statements of work, and funding sources.
Support IT teams in correcting PO issues related to pricing, quantities, milestones, vendor details, and invoicing alignment.
Identify common PO errors and drive preventive improvements through standards, job aids, and training.
Process and manage IT purchase orders within procurement and financial systems in accordance with defined procedures and service levels.
Maintain deep working knowledge of systems used for requisitions, POs, receipts, and reporting.
Monitor the PO lifecycle and resolve issues related to receipts, invoices, and vendor discrepancies in coordination with IT, vendors, and Finance.
Serve as a primary point of contact for IT collaborators with questions related to PO creation, routing, and processing.
Provide hands-on support, coaching, and education to IT teams to ensure POs are created accurately the first time.
Develop and maintain PO guidance, templates, and reference materials tailored for IT use cases.
Analyze PO data and reports to identify trends, risks, and improvement opportunities related to IT spend.
Participate in or lead initiatives related to PO process improvement, system enhancements, and audit readiness within IT.
Bachelor's or advanced degree, IT or Financial
Experience in Data Analytics is a requirement and procurement knowledge (End-to-end process)
Advanced Microsoft Excel and Data BI Tools (Tableau, Power BI) are a must
Strong understanding of purchase order processes, approvals, and financial controls.
Ability to designs Excel‑based validation checks to identify PO accuracy issues prior to system entry.
Ability to performs multi‑source PO and invoice reconciliation using advanced lookup formulas in Excel to ensure alignment with contracts and funding.
Familiar with COUPA
Ability to clearly communicate processes and influence adoption across IT teams.
High attention to detail with strong problem-solving and collaborator support skills.
Equal Employment Opportunity
Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.
Reasonable Accommodations
Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.
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