Sr. Administrative Coordinator, VelociGene

The VelociGene department is looking for a motivated, Sr Administrative Coordinator to provide administrative support to a team of 100+ individuals including VP, directors, managers, supervisors, and research staff. The ideal coordinator candidate needs to be extremely organized, detail-oriented, with the ability to learn quickly, work independently as well as with a team, and possess high-level time management skills. In this exciting role you will drive calendar management, managing meeting invites and all associated logistics and communications, coordinating travel and processing expenses, as well as other administrative and operational support for the department.

A Typical Day In The Role Might Look Like:

• Provide general administrative support to direct supervisor and various levels of management and staff within the VelociGene department and specialty lab.
• Maintain department and managerial staff calendars; including meeting invitations and all associated logistics (agenda items, invite and attendee lists, catering, etc.) while utilizing a basic understanding of department priorities and applying that knowledge to actively resolve conflicts.
• Help plan, coordinate, and execute departmental events, celebrations, and meetings, including all necessary logistics.
• Compiles and processes various departmental documents and correspondences.
• Coordinate and schedule guest speakers/visitors as requested, including travel, meeting coordination,
• Relays and resolves telephone and walk-in inquiries or other guests.
• Assist department employees with travel arrangements, conference registration, and expense reporting.
• Responsible for distributing incoming mail and coordinating external shipments.
• Orders, stocks, distributes, and takes inventory of office supplies as well as other specialty supplies as requested.
• Process forms, enters data, maintain records and generate reports as required.
• Serve as a key resource to provide information and answer inquiries regarding department operations and company policies and procedures.
• Build and maintain positive, professional relationships with all levels of department staff, employees, and external partners to ensure positive experience, facilitate communication, and successful task completion.

This Role May Be For You If :

• You are a collaborative teammate with proficient written and verbal communication skills, actively listens and builds relationships, demonstrates effective customer service, exhibits high attention to detail, has ability to interact with all levels of employees and maintain confidentiality.
• You demonstrate strong initiative and drive to complete tasks, enjoy working independently and within teams on multiple tasks or projects simultaneously.
• You anticipate and proactively adjust for challenges and roadblocks, understanding how/when to provide feedback and when to escalate to the right people.
• You are proficient in MS Office and have experience with SharePoint, Concur and teleconference systems with ability to learn new technologies quickly and easily.

This role requires an Associate or BA/BS, with BA strongly preferred. Minimum of 2 -4 years of relevant administrative experience in a fast-paced environment. Collaborative team player with excellent oral and written communication skills. Excellent organizational skills with demonstrated attention to detail. Ability to learn new technologies and systems quickly and easily. Proficient is all MS Office applications.