ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Oversees and validates invoice processing activities, including invoice packets, verifying accuracy, and analyzing contracts and purchase orders for compliance with enterprise standards. Applies judgement to resolve complex discrepancies and ensures proper general ledger coding, and tax applications. Approving payment batches, resolving any discrepancies and ensuring proper and timely payments.
2. Manages reconciliation of invoices, vendor accounts, and general ledger activity to ensure accuracy and timely payment, supporting month-end accruals and close processes. Provides input with financial reporting and collaborates with finance teams to address issues proactively. Perform month-end accrual and associated account reconciliations.
3. Directs and facilitates training, and provides technical and operational guidance to the Accounts Payable team to enhance overall performance and efficiency. Assists with project and implementation of ERP automation.
4. Enforces accounting and procurement polices through reviewing and resolving any exceptions with purchase and payment authorizations. Maintains strong relationships with vendors and efficiently resolving any questions, disputes, or claims.
5. Establishes and refines Accounts Payable standards, recommending procedural enhancements and implementing best practices to drive continuous improvements and compliance.
6. Ensures adherence to regulatory requirements and leads initiatives to exceed industry standards. Applies professional expertise to interpret and implement compliance measures effectively.
7. Prepares and reviews regulatory reports, including independent contractor filings to Employment Development Department (EDD) and CA Form 592 to Franchise Tax Board (FTB).
8. Defines and monitors customer service standards to ensure consistent, timely and accurate delivery of accounts payable services. Acts as the primary contact for all activity with dedicated business support unit.
9. Collaborates with leadership and staff to validate vendor 1099 information and ensure compliance with state and federal reporting requirements.
10. Maintains highly confidential records and supports month-end close activities as needed including checks processing.
11. Performs other duties as assigned to support the efficient operation of the department.
EDUCATION, EXPERIENCE AND QUALIFICATIONS
Bachelor’s degree or equivalent experience required.
Minimum two (2) years work experience working in accounts payable, analytical or Casino environment is required.
Related, relevant, and/or direct experience may be considered in lieu of minimum educational requirements indicated above.
KNOWLEDGE, SKILLS AND ABILITIES (KSA)
Must possess intermediate computer skills in Microsoft Office suite (i.e. Word, Excel, and Outlook) and advanced 10-key.
Experience working in the following areas: casino, hospitality, construction and tribal government is preferred.
Experience with Enterprise Resource Planning (ERP) systems; Lawson experience or similar financial software is preferred.
LICENSES, CERTIFICATIONS AND REGISTRATIONS
At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license.
Certifications such as Certified Accounts Payable Professional (CAPP), Certified Accounts Payable Specialist (CAPS), Certified Accounts Payable Associate (CAPA), or Accredited Payables Specialist (APS) is preferred.
Authorized Driver: Role requires operation or driving of Tribe-owned vehicles or driving patron vehicles. A valid driver’s license with an acceptable driving record as determined by the insurance carrier is required.
PHYSICAL REQUIREMENTS/ WORKING CONDITIONS – ENVIRONMENT
The physical demands and working environment described here are representative of those that an employee encounters and must be met by an employee to successfully perform the essential functions of this job.
Primary work environment is in a climate-controlled office setting.
Work requires travel to attend meetings, trade shows, and conferences.
Incumbents may be required to work evening, weekend and holiday shifts.
Must be able to work in a fast-paced, high-demand environment.
Strength sufficient to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects and/or move up to 40 pounds occasionally.
Sedentary work: involves sitting most of the time. Constantly operates a computer and otheroffice productivity machinery, such as a calculator, copy machine, and computer printer.
Physical activities that apply to the essential functions of the position are balancing, stooping, kneeling, crouching, reaching, pushing, pulling, lifting, grasping, talking, hearing, and repetitive motions.
Hearing sufficient to hear conversational levels in person, via videoconference and over the telephone.
Speech sufficient to make oneself heard and understood in person, in front of groups, in meetings,via videoconference and over the telephone.
Visual acuity that meets the requirements of the position: The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; expansive reading and visual inspection of employees, visitors or facility.
Mobility sufficient to safely move in an office environment, walk, stoop, bend and kneel, and enter, exit and operate a motor vehicle in the course of travel to promotional events, meetings, conferences, trade shows and San Manuel properties.
Endurance sufficient to sit, walk and stand for extended periods, and maintain efficiency throughout the entire work shift and during extended work hours.
The employee may be exposed to fumes or airborne particles including secondhand smoke.
Reasonable accommodation will be made in compliance with all applicable law.
As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!