Specialist, Studio Project Management

Job Description:

At Ferring Pharmaceuticals, we help people around the world build families and live better lives. We are entrepreneurial and innovative, with a global team focused on scientific advances in the areas of reproductive and women’s health, gastroenterology and urology. Ferring + You is all about working together and sharing ideas, so that we can bring science to life for patients around the world.

The Specialist, Project Management will support the US Internal Creative Studio by coordinating projects from intake through delivery. This role is responsible for managing day-to-day project flow, ensuring deliverables move efficiently through internal processes, including Legal, Medical, and Regulatory (LMR) review. The ideal candidate is a detail-oriented professional with strong organizational skills, experience managing creative workflows, and the ability to collaborate effectively across time zones with US-based teams.

Your Day at Ferring 

• Coordinate and track projects within the Studio using a cloud-based project management system (e.g., Wrike), ensuring timelines, tasks, and deliverables remain on schedule.

• Serve as the point of contact for project status updates, clarifying requirements, and escalating issues as needed.

• Review incoming project requests, confirm requirements, and assign tasks based on workflow priorities and team capacity.

• Manage the routing of materials through internal review and approval processes, including Legal, Medical, and Regulatory (LMR) review. Act as the agency uploader for Studio projects in Veeva PromoMats, ensuring files are properly tagged, referenced, submitted, and that decisions are communicated to the creative team for updates.

• Collaborate with creative, marketing, and non-commercial teams to ensure deliverables meet quality, regulatory, and brand standards.

• Monitor production milestones, anticipate potential bottlenecks, and communicate proactively to maintain project momentum.

• Report on Studio hours, savings, and other identified metrics to support operational transparency and continuous improvement.

• Support process documentation, reporting, and metrics tracking to improve operational transparency and efficiency.

• Identify opportunities to streamline workflows and support continuous improvement within the Studio.

Behind Our Innovation… There’s You 

• Bachelor’s degree in Marketing, Communications, Business, or related field.

• Minimum 5 years of project management or operations experience, ideally within a creative agency, marketing, or pharmaceutical/healthcare environment.

• Proficiency in English with strong written and verbal communication skills required.

• Proficiency in Veeva PromoMats is required.

• Demonstrated experience with cloud-based project management tools (Wrike preferred; Asana, Monday.com, or similar).

• Strong understanding of pharmaceutical marketing processes and familiarity with US regulatory review workflows (LMR).

• Analytical mindset with the ability to pull, analyze, and report on project metrics to support operational transparency and continuous improvement.

• Exceptional organizational skills and attention to detail, with proven ability to handle multiple projects simultaneously.

• Ability to remain calm under pressure and manage competing priorities effectively.

• Proactive and self-motivated, with the ability to anticipate needs and take initiative.

• Ability to work effectively as part of a global, remote team, collaborating across multiple time zones and functions.

• Collaborative and solutions-oriented approach with the ability to work independently in a fast-paced environment.

People come first at Ferring  

• Get inspired from our commitment to advocate for everyone’s right to build a family, no matter who you are, where you live or who you love.  

• Our inclusive support package – “Building Families at Ferring” provides equal and accessible policies for all employees who wish to start their family journey, ensuring a global standard, irrespective of location and role.  Subject to a minimum period of employment at Ferring.

• Parental leave for both birthing and non-birthing parents. 

• Extended support on family building journey Making a difference in the life of millions of people means we succeed by working together. Our diverse backgrounds, experiences, expertise, and perspectives enable us to find solutions to even the most challenging problems, and our success is tied to each team member’s contributions. Imagine the power of your career when it’s Ferring + You.

Behind our purpose… There’s you  

If our mission and your vision are aligned, please apply! We strive to build and maintain an inclusive and diverse workplace with equal opportunities and mutual respect for all employees regardless of their backgrounds and socioeconomic status.  

Note to agencies: this search is being managed by Ferring’s Talent Acquisition team. Kindly do not send us spontaneous profiles.

Location:

Ferring Service Center Portugal