Specialist, Professional Event Operations (Hybrid)

Position Overview

We’re seeking a highly organized and detail-oriented Marketing Event Specialist to join our dynamic Professional Events Team. This role is ideal for someone passionate about marketing, logistics, and technology, and eager to learn and contribute to the planning and execution of professional events. You’ll play a key role in supporting day-to-day operations and ensuring our events run smoothly from planning to post-event analysis.

We're looking for:

Responsibilities

• Own and manage event tradeshow portables program, including vendor and inventory management, shipping and customer support for internal users.

• Create and manage purchase orders, track invoices, and ensure timely vendor payments.

• Coordinate the ordering and shipment of event materials and branded assets for events.

• Collaborate with stakeholders to anticipate product needs and manage forecasting and inventory levels for event activations.

• Design pre- and post-event surveys to gather attendee feedback and generate actionable insights.

• Support the setup and troubleshooting of event tech platforms including registration, mobile apps, and engagement tools.

• Maintain shared resources and templates related to meetings and events.

• Organize and manage shared meeting folders to ensure consistent structure, easy access, and version control.

• Attendee Management for events including managing rooming lists and registration reports for ancillary events.

• Provide general support to the Professional Events team as needed.

Education and Experience

Minimum Requirements:

• 2+ years of professional work experience

Preferred Requirements:

• Bachelor's degree preferred

• 4 years of experience in marketing, event planning, administrative support, or related field

• Strong attention to detail and organizational skills

• Demonstrates initiative and the ability to manage multiple tasks and meet deadlines

• Excellent written and verbal communication

• Comfortable working with spreadsheets, databases, and digital platforms

• Able to work independently and part of a team

• High level of dependability with a strong sense of urgency, results-orientation, and problem-solving skills

• Experience with event registration tools and technologies such as Cvent, Swoogo, Zuant or others or demonstrated willingness to learn new technologies

• Experience with Microsoft Office Suite, SAP, Veeva and other internal technologies a plus

Physical Requirements:

• Travel may be required up to 25% of the time, including nights and weekends

NOTE: This position is eligible for hybrid working arrangements and requires on-site work from an Insulet office. 

#LI-Hybrid   

Additional Information:

Compensation & Benefits: For U.S.-based positions only, the annual base salary range for this role is $73,950.00 - $110,925.00 This position may also be eligible for incentive compensation. We offer a comprehensive benefits package, including: • Medical, dental, and vision insurance • 401(k) with company match • Paid time off (PTO) • And additional employee wellness programs Application Details: This job posting will remain open until the position is filled. To apply, please visit the Insulet Careers site and submit your application online. Actual pay depends on skills, experience, and education.