AAA Club Alliance is hiring for an Insurance Agency Administration Specialist to join our team! The Speciliast ensures account analysis and reconciliations are completed timely, accurately, and in conformance with established procedures, company practices, and related department requirements under the direction of the Supervisor. This role maintains accounting data (cash receipts and/or disbursement journals) through manual and electronic routines, as well as subsidiary records and journals for revenues receivable, account current, and payables. The Specialist trains associates on all accounting functions and procedures as needed and administers and executes Agency compensation plans for associates across ACA regions.
What We Offer:
As part of our team, you’ll enjoy a total rewards package designed to support your well-being, growth, and work-life balance. Our package includes:
Competitive annual salary, dependent on experience
Annual Bonus + Annual Merit Increase Eligibility
Hybrid schedule (3 days on-site weekly)
Comprehensive health benefits package
3+ weeks of paid time off accrued during your first year
401(K) plan with company match up to 7%
Professional development opportunities and tuition reimbursement
Paid time off to volunteer & company-sponsored volunteer events throughout the year
Other benefits include a free AAA Premier Membership, Health & Wellness Program, Health Concierge Service, Life Insurance and Short Term/Long Term Disability
* The base pay range shown is a guideline for compensation and ultimate salary offered will be based on factors such as applicant experience and geographic location.
Primary Responsibilities:
- Reconcile assigned insurance company receivables on a monthly basis in accordance with departmental standards and report all potential problems with proposed corrective action to supervisor.
- Prepare and format commission statements for upload into Agency Management System.
- Review and release exceptions from upload/download items. Reconcile and balance carrier statements within the prescribed month end deadlines.
- Review and compile monthly payables for sub producer network and partner clubs, including supporting documentation for monthly deposit of commissions paid.
- Upload and deposit insurance carrier premium payments for multiple sweep accounts.
- Maintain detailed depository recording by carrier for all insurance premium and commission deposits received.
- Work closely with both internal departments and external carriers in problem resolution to ensure adherence to operational procedures. Devises and recommends new processes and procedures to improve efficiencies as needed.
- Assist with departmental month and year-end closing processes including Agency Management System accounting module journal entries and electronic interface to the corporate accounting department for General Ledger entry.
- Balance sub-systems to ensure timely and accurate posting of all financial data.
- Coordinate premium payment research between retail offices and operations’ centers and the various agency carriers.
- Review transmission logs to safeguard agency against earned premium charges and potential Errors and Omissions claims.
- Coordinate all chargeback research with agency managers as appropriate and notifies agency administration of potential losses.
- Complete special projects, assist throughout the department as needed and perform as backup for month end closing process.
- Train and cross-train personnel to ensure adherence to established procedures and deadlines.
- In the absence of the Supervisor, oversee activities of agency administration staff to ensure all reconciliations are completed according to department guidelines with controls operating properly and coordinates the activities to ensure the accurate preparation, depositing, recording, transacting and posting of the insurance agency premium, revenue receipts and expenses to the corporate general ledgers adhering to strict deadlines
- Prepare accurate monthly reports for senior management within prescribed timeframes and responds to ad hoc financial and sales analysis report requests as needed.
- Ensure accurate and timely variable compensation and commission payments to sales associates.
- Respond to all compensation inquiries from sales associates in a timely and professional manner.
- Study previously established procedures and make process improvements recommendations to Supervisor.
Minimum Qualifications:
- Associate’s degree or equivalent in Accounting or related field.
- 2 – 3 years of experience in an automated accounting environment.
- Numerical skills accuracy.
- Proficiency in the use of PC based spreadsheets, word processors and databases.
- Basic accounting principles.
- Effective oral and written communication skills to enable constructive interaction with others.
Full time Associates are offered a comprehensive benefits package that includes:
- Medical, Dental, and Vision plan options
- Up to 2 weeks Paid parental leave
- 401k plan with company match up to 7%
- 2+ weeks of PTO within your first year
- Paid company holidays
- Company provided volunteer opportunities + 1 volunteer day per year
- Free AAA Membership
- Continual learning reimbursement up to $5,250 per year
- And MORE! Check out our Benefits Page for more information
ACA is an equal opportunity employer and complies with all applicable federal, state, and local employment practices laws. At ACA, we are committed to cultivating a welcoming and inclusive workplace of team members with diverse backgrounds and experiences to enable us to meet our goals and support our values while serving our Members and customers. We strive to attract and retain candidates with a passion for their work and we encourage all qualified individuals to apply. It is ACA’s policy to employ the best qualified individuals available for all positions. Hiring decisions are based upon ACA’s operating needs, and applicant qualifications including, but not limited to, experience, skills, ability, availability, cooperation, and job performance.
Job Category:
Accounting