Special Projects Manager – School of Public Health

Scheduled Hours

37.5

Position Summary

Works with the Director of Special Projects and the Event Specialist on all internal and external convenings in the Office of the Dean at the School of Public Health. Manages multiple projects and programs from development through implementation, monitoring, and evaluation. Manages content for internal events and convenings as well as all SPH committees. Assists Director with additional special projects as needed. Projects will align with the School of Public Health’s mission and strategic direction.

Job Description

• Leads all internal events.

• Develops project/program goals, objectives and plans in collaboration with Dean’s Office leadership.

• Creates long- and short-term work plans including setting targets for milestones and adhering to deadlines.

• Maintains and updates work plans and timelines.

• Creates and maintains comprehensive project documentation.

• Coordinates with Event Specialist on logistics for internal events.

• Provides operational support and oversight of assigned programs/projects and external convenings.

• Coordinates the content of all internal events and supports similar functions for external convenings in collaboration with the Director.

• Develops project/program goals, objectives and plans in collaboration with Dean’s Office leadership.

• Creates long- and short-term work plans including setting targets for milestones and adhering to deadlines.

• Provides support to the project team, including developing agendas, materials and summaries.

• Maintains and updates work plans and timelines.

• Creates and maintains comprehensive project documentation.

• Working with the Director Special Projects, partners with major external stakeholders to ensure informational needs are met.

• Coordinates and provides support for SPH committees.

• Coordinates with committee chairs on scheduling of meetings.

• Creates agendas and keeps minutes for committee meetings.

• Monitors record keeping of all committees to ensure compliance with accreditation standards.

• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions:

• Normal office environment.

Physical Effort:

• Typically sitting at desk or table.

• Repetitive wrist, hand or finger movement.

• Ability to move to on and off-campus locations.

Equipment:

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications:

• Prior experience in designing and managing projects.
• Ability to support advancement of institutional initiatives with little supervision.

Preferred Qualifications

Education:

Master's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Communication, Deadline Management, High Accuracy, Organizing, Prioritization, Project Management, Public Health, Stress Management, Work Efficiency, Working Independently, Workload Management, Work Under Pressure

Grade

G12

Salary Range

$58,400.00 - $99,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.