Special Projects Coordinator

ROLE OVERVIEW

Great Oaks Legacy Charter School is seeking a dynamic, mission-aligned educator to join our team as a Special Projects Coordinator.

The Special Projects Coordinator (SPC) provides logistical and operational support that helps promote the success of their campus. The SPC is the primary owner of a variety of operations tasks such as project management, managing the student recruitment and enrollment coordinator, and event planning. The ideal candidate will enjoy working in a fast paced environment, can manage many competing priorities and constituents, and can work efficiently under deadlines. 

REPORTING RELATIONSHIP

The SPC will report directly to the Operations Manager.

ESSENTIAL DUTIES &  RESPONSIBILITIES

Events and Field Trips

• Plan, prepare, and facilitate logistics for field trips and events, including staff and campus events. Logistics include, but are not limited to the creation of permission slips, responses, flyers, tickets, programs, and communication. 
• Manage the budget related to field trips and events, including staff and campus events.  
• Lead all staff communications related to events and field trips, which may include in-person professional development sessions. 

Facility Support

• Ensure facility is aesthetically pleasing by maintaining and decorating shared spaces and bulletin boards and conducting thorough daily walkthroughs to make note and take action on any issues that arise day-to-day
• Supports in maintaining the school and GOLCS Event calendars by adding all confirmed events and field trips.  

Procurement 

• Manage purchases by coordinating orders with vendors and tracking delivery, inventorying, submitting requests for payment, forwarding purchase orders once received, ensuring that office supply and additional requested orders are submitted on a weekly basis.
• Receives deliveries and checks for accuracy. Manages supply inventory and communicates needs to Operations Leader.
• Conduct price comparisons across vendors and initiating relationships to offer best prices to our schools.

General Operations

• Collaborates on student recruitment activities; participate in student enrollment and registration activities. 
• Participate in canvassing efforts alongside designated school-based staff on assigned days to build community partnerships, promote GOLCS, and assist GOLCS in having a community presence.
• Manage the campus social media channels and utilize guidance and templates distributed by the network.
• Create and distribute communication for parents, families, staff, and other community members related to events, field trips, and special announcements. 
• Support troubleshooting hardware tech when possible. Utilize the assistance of the Tech Team when needed. 
• Work closely with the and under the guidance of the School Leadership Team to support initiatives across the campus.
• Manage non-instructional aftercare programming including managing relationships with internal and external Program Coordinators, executing required agreements, working with Dean to establish and track behavior guidelines and consequences, recording daily attendance, and leading all necessary communications. 
• Assist potentially at multiple GOLCS - Newark school locations, learning different aspects of the organization. 
• Assist with Network based projects and initiatives. 
• Additional responsibilities as assigned by your supervisor or Network Operations.

QUALIFICATIONS

• Relentless work ethic.
• Belief that all students have what it takes to be successful.
• Bachelor's degree is required.  
• Detailed-oriented, strong follow-through skills and ability to take initiative, prioritize tasks, and work independently.
• Highly adept at planning and execution.
• Strong time management skills; ability to manage multiple tasks simultaneously and meet tight deadlines.
• Demonstrated flexibility, maturity and ability to juggle competing priorities.
• Strong written and oral communication skills; strong interpersonal skills with students, parents, colleagues and community members.
• Interest in performing a critical support role and the ability to excel in a fast-paced, entrepreneurial, results-oriented environment.
• Ability to maintain a calm, professional demeanor in the face of competing demands and external pressures.
• Prior experience working in schools and/or urban communities.

COMPENSATION & BENEFITS

Great Oaks Legacy Charter School offers a competitive and equitable compensation package aligned to years of relevant experience. The base salary for this role is $55,396, along with a comprehensive benefits package that includes:

• Robust medical, dental, and vision insurance plans w/ comprehensive network coverage.
• Up to $5,250 per year in tax exempt student loan and tuition reimbursement.
• Reimbursements for external professional development aligned to your role.
• Wellness reimbursements including gym memberships, spa services, and more.
• Online counseling services - for staff and their dependents - via top-rated therapy app.
• Pre-tax state pension plan benefit w/ addl. options available via voluntary retirement plans.
• Pre-tax dependent care, health, and transit flexible spending plans available.
• Convenient health screening and telemedicine support via VitalCheck Wellness platform.

ABOUT GREAT OAKS LEGACY CHARTER SCHOOL

The Great Oaks Legacy Charter School is a high-performing, innovative charter public school in Newark NJ, serving students from Pre-K to 12th grade on campuses across the city of Newark. Our mission is to prepare Newark’s students for success in college and beyond.

Our model is based on the following guiding principles that guide our work daily –

1. Creating a community that is built upon genuine and meaningful relationships. GOLCS staff rate our commitment to students as the #1 reason they teach/work at our schools.
2. Being surgical in our approach to differentiation of instruction and support for all students and team members. Our students receive daily tutoring embedded into their school schedule - facilitated by our AmeriCorps team members. Staff members receive individualized coaching and support in their roles.
3. Setting and exceeding high expectations for academic growth and character development for all students, in preparation for success in college and beyond. Currently, the historical college matriculation rate for GOLCS is 79% - nearly twice the national average for economically underrepresented students.

DIVERSITY, EQUITY, INCLUSION, & ACCESSIBILITY

GOLCS is committed to building a talented team that reflects the diverse backgrounds and experiences of our students. Furthermore, we believe that racial justice and equity is critical to our mission of preparing students for success in college and beyond. We strive to be an organization that is diverse, equitable, inclusive, and elevates our student voices in preparing them for life and college.

EQUAL OPPORTUNITY EMPLOYMENT

Great Oaks Legacy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.