Special Projects Assistant

Where compassion meets innovation and technology and our employees are family.

General Purpose of Job:

A Professional Development Associate responsible for contributing to the overall functioning of the Center for Professional Development and Practice. Assists with the planning, coordinating and record keeping for training and special projects within the department. Performs various clerical and department support duties such as record keeping for advanced specialty courses and onboarding and orientation programs. Assists with SharePoint Administration, timekeeping and department supply management. Provides support for managing software programs and may support orientation tracking and processing of clinical students and observation visitors.

Essential Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assists with the planning and coordination of educational activities or projects, including but not limited to: scheduling meetings, leading meetings, requesting support from AV, dietary and environmental services, processing registrations, developing brochures, budgeting assistance, data entry, designing activity syllabi.
• Types correspondence, statistical reports, schedules, instructional materials, policies/procedures/guidelines/standards, etc. and takes minutes of meetings as assigned.
• Manages software, leaning management systems, and record keeping for programs assigned.
• Schedules appointments for and keeps departmental calendar current to include all training activities.
• Prepares and distributes monthly training reports and monthly training calendars.
• Requisitions supplies, forms and equipment.
• Coordinates the audiovisual equipment and maintains inventory of departmental supplies and equipment.
• Contributes to collecting data related to practice gaps.
• Performs other duties as assigned.
• Participated in Process Improvement activities.
• Participates in the maintenance of regulatory requirements, including all state, federal and JACHO regulations related to the organization.
• Participates in departmental meetings and committee meetings.
• Maintains upmost confidentiality at all times.
• Supports and carries out hospital policies and procedures.

Behavioral Expectations

• Communication – Clearly and effectively communicates ideas and requests to others.  Persuades or influences others through spoken or written communication.
• Team Player – Fully participates in maintaining a positive team environment that is conducive to customer satisfaction.  Builds trust among co-workers, focusing on accomplishing hospital and departmental mission and goals.
• Organized and efficient – Organizes work and uses time efficiently.  Takes the initiative to find additional work during slow or downtimes.  Recommends innovative ways of doing work more efficiently and effectively.
• Core Values –Practices DCH core values.

Education and/or Experience:

• High School Diploma or GED required, Associates Degree in Business preferred; or 2 years related experience and/or training; or equivalent combination of education and experience.

Certificates, Licenses, Registrations:

• BLS certification required.