Special Events and Conference Manager
Are you passionate about creating immersive event experiences?
Would you like to take bold ideas from concept through execution shaping future live events?
About the Business
At RX, we are in the business of building businesses. As industries evolve, so do our events. We are looking for an innovative, audience-first Experience Manager to help shape and deliver world-class activations, content, and community-driven experiences that make our events the most anticipated and talked-about in their markets.
About the Role
This role is ideal for a creative strategist and skilled executor who thrives at the intersection of experience design, content, community, and commercial impact. The Experience Manager will lead the ideation, development, and execution of special events, features, and immersive activations ensuring our shows evolve with the industry and consistently deliver exceptional value to attendees, partners, and sponsors.
Responsibilities
Experience Strategy & Ideation
Lead idea generation, development, and implementation of special events, activations, lounges, networking experiences, and feature areas.
Design both daytime and evening experiences that drive engagement, connection, and brand buzz.
Contribute to annual strategic planning and Event Value Plans to ensure experiences align with growth and commercial objectives.
Identify industry trends, emerging formats, and innovative engagement strategies to keep events fresh, relevant, and future-focused.
Audience & Community Insight
Identify and build relationships with rising voices, niche sub-communities, and superfans, leveraging insights, tone, and trends to inform programming, activation, and audience touchpoints.
Represent the audience voice internally, ensuring attendee needs and community perspectives are embedded in overall event and experience strategy.
Cross-Functional Collaboration
Partner with Operations, Sales, Sponsorship, Marketing, and Finance teams to bring experiences to life.
Collaborate with the sponsorship sales team to develop and support sellable activation and experience opportunities.
Operational Management
Serve as the primary point of contact for talent, speakers, agents, entertainment, and representatives both pre-show and on-site.
Manage contracts in partnership with Legal for speakers, entertainment, associations, and sponsorship agreements.
Own and manage budgets for education, events, activations, catering, lounges, staging, décor, speakers, AV, and production in collaboration with the Finance Manager and Event Director.
Manage vendors across production, AV, staging, décor, and on-site video content creation.
Oversee content capture and work with editing teams to repurpose content for digital platforms and year-round engagement.
Requirements
3+ years special events experience with a proven ability to lead the ideation, development and execution of immersive event experiences and activations
Demonstrated ability to develop audience-first experience strategies, leveraging community insights, industry trends, and emerging engagement formats
Have proven operational and budget management expertise, including overseeing contracts, managing vendors, owning multi-line budgets and coordinating on-site execution
Travel as required
We know your well-being and happiness are key to a long and successful career. We are delighted to offer country specific benefits. Click here to access benefits specific to your location.
We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact 1-855-833-5120.
Criminals may pose as recruiters asking for money or personal information. We never request money or banking details from job applicants. Learn more about spotting and avoiding scams here.
Please read our Candidate Privacy Policy.
We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.
USA Job Seekers: