Site Coordinator

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.

JOB DESCRIPTION:

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with a high employer contribution. · Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

About Abbott

Abbott Rapid Dx North America, LLC’s Orlando site is part of Global Business Services (GBS) within the Abbott Rapid Diagnostics Division. GBS has a global accountability to deliver an exceptional customer experience and create business value through compliance, standardization and data analytics. The GBS group fosters a collaborative, team focused and winning environment where employees are accountable and encouraged to develop themselves.

The Opportunity

The Site Administrative Assistant, is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. Primary responsibilities include completing all facilities and senior leadership administrative tasks.

What You'll Work on

• Assist in the daily management of site requests and vendor communications

• Create and submit monthly expense reports for leadership
• Sort daily mail, shipments, and deliver to correct departments as well as maintain delivery logs
• Take site meeting minutes and report action items for the site administrative needs
• Complete daily, weekly and monthly task lists which consist of a variety of administrative and facility responsibilities
• Create Site Purchase Orders in a timely fashion
• Order and maintain office supplies and maintain appropriate inventory levels
• Ensure cleanliness and supplies are stocked adequately in conference rooms and common areas
• Supports facility management with facilities issues
• Supports facility management with new hire needs
• Operate a variety of office equipment such as copy machines, collators, computers, postage sorter, and postage machine.
• Learn how to run and operate the room ready technology in main conference rooms.
• Assist with the coordination of office events, on-site meetings, and the ordering and facilitation of catered lunches
• Manage and maintain Site Directory, Seating Charts, Inventory Logs, and Facilities Documentation
• Execute applicable Quality System processes and monitor the accuracy of service provided
• Directly oversee the janitorial and pest control vendors and their day-to-day activities and assessments

Required Qualifications

• Must have good keyboarding and typing skills
• Must be proficient in Microsoft 365 Suite
• Must be a self-starter with the ability to prioritize multiple tasks
• Must be able to interact effectively with all levels of the organization
• Must have a demonstrated ability to maintain a professional image
• Excellent organization skills required
• Ability to maintain spreadsheets, expense reports and calendars required
• Great Interpersonal skills required
• Bi-Lingual (preferred)
• High School Diploma Required
• Minimum 2 years’ experience in an Administrative Assistant role required

An equal opportunity employer, Abbott welcomes and encourages diversity in our workforce.

 

We provide reasonable accommodation to qualified individuals with disabilities

The base pay for this position is

$19.05 – $38.15/hour

In specific locations, the pay range may vary from the range posted.

     

JOB FAMILY:

Facilities & Maintenance

DIVISION:

RMDx Rapid and Molecular Diagnostics

LOCATION:

United States > Lake Mary : 1101 Greenwood Boulevard

ADDITIONAL LOCATIONS:

WORK SHIFT:

Standard

TRAVEL:

No

MEDICAL SURVEILLANCE:

No

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)

Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

     

EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf

     

EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf