Shop Administrator (Fleet Maintenance)
Full-Time | Day Shift | Permanent
First Student is the largest student transportation provider in North America, safely transporting millions of students every day. We’re looking for a highly organized and detail‑driven Shop Administrator to support our fleet maintenance operations in Winnipeg.
This position is essential to keeping our buses safe, compliant, and road‑ready by overseeing parts, work orders, and day‑to‑day shop coordination.
What You’ll Do
Parts & Inventory Coordination
- Order, receive, and track parts for school buses and fleet vehicles
- Issue and manage Purchase Orders (POs)
- Maintain accurate inventory records and monitor backorders
- Work closely with vendors to ensure timely delivery
- Support warranty parts processing and documentation
Service Writing & Work Order Administration
- Open, update, and close work orders in maintenance software
- Assist with scheduling preventive maintenance and safety inspections
- Ensure accurate documentation of labour, parts, and repairs
- Track outstanding work and follow up as needed
- Maintain records to support inspections and regulatory compliance
Shop Operations Support
- Issue and control vehicle keys
- Assist technicians with parts lookups and repair history
- Help coordinate daily shop workflow and priorities
- Maintain organized electronic and physical records
- Support reporting, compliance, and administrative needs for shop leadership
What You Bring
- Experience in automotive, heavy‑duty, or fleet parts environments (preferred)
- Service writer or shop administration experience is an asset
- Strong computer skills (MS Office; inventory or fleet maintenance systems)
- Excellent organization, accuracy, and multitasking ability
- Strong communication skills and a professional attitude
- Ability to thrive in a fast‑paced, safety‑focused environment
Why You’ll Love Working With Us
- Stable, year‑round employment
- Competitive pay
- Comprehensive benefits package
- A safety‑first culture
- Supportive team environment
- Opportunities for growth within a national organization
At First Student, we are committed to equal opportunity and an inclusive workplace. We welcome candidates from all backgrounds and experiences.
Apply today and become a key part of the team that keeps our fleet running safely and efficiently.
First for a reason:
At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.