Shop Administrator

• Create stock and direct charge purchase orders in Dossier for Fleet Manager. 
• Complete month end close for yard, entering 100% of mechanics R.O.s and closing all open purchase orders for the month.   
• Audit parts requisition coding. 

• Receive parts deliveries as needed. 
• Confirm and monitor Kronos time and attendance for Shop employees as needed. 
• Create daily/weekly mechanic hours/overtime report for Fleet Manager and General Manager. 
• Maintain truck files, including DMV registrations status, PM schedules and work orders. 
• Assist Fleet Manager with research as needed, included in approval request packets for large dollar amount work needed on trucks and facility. 

• Communicate with upper management regarding approval requests and provide additional information as needed. 

Required Qualifications:   

• High School Diploma or G.E.D. 

• 2-3 years’ experience in maintenance environment. 
• Experience with parts and inventory. 
• General accounting knowledge. 
• Excellent organizational skills. 
• Proficiency in MS Office, especially Excel. 

• Great customer service attitude, communication skills and the ability to work with a variety of people. 
• Ability to perform physical requirements of the position with or without reasonable accommodations. 

Preferred Qualifications:   

• Bilingual (English & Spanish). 
• Operations/Warehouse/Waste Management experience. 

Physical/Environmental Demands:  

Physical: 

• Sitting, seeing, hearing, & smelling continuously. 
• Problem solving, oral/written communication, analytical ability, calculating, concentration, & interpersonal abilities continuously. 
• Eye/hand coordination, fingering (typing), handling, & wrist motion continuously. 
• Bending, reaching, stretching, standing, & walking occasionally. 

Environmental: 

• Exposure to dust, smoke, fumes, odors, & noise continuously. 
• Exposure to grease, oil, chemicals, & wet conditions occasionally. 
• Works inside only. Position considered office only. 

Hours:

Monday - Friday

8AM - 5:00PM

Salary: $21.65 - 25.75 per hour