Ships Agency Administrator Iberia

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Job title

Ships Agency Administrator.

Purpose

Provide administrative support to Port Services operations.

Interrelations

The Ships Agency Administrator reports to the Ships Agency Manager or Ships Agency (Assistant) Operations Manager.

Formal authorities

Have the authority to act within this Functional Description.

Main responsibilities

• Provide administrative support to Ships Agency operations.

(detailed responsibilities to be described as relevant for the individual and operational location)

Accountabilities

This position will be measured against:

• accuracy of deliverables.

Health & Safety

As an employee:

The employee is responsible to adhere to the company’s health and safety* requirements to ensure their own safety and the safety of their colleagues by:

participating in risk assessment processes in the workplace completing required health and safety training and certifications following safe work practices and procedures and use personal protective equipment (PPE) when required inspecting equipment and the workplace regularly and actively eliminating hazards reporting accidents, incidents, injuries, near misses, safety risks and issues of non-compliance with health and safety procedures according to internal procedure Developing the safety culture at own workplace and cooperating with others on matters relating to health and safety

*this includes physical as well as psychosocial health and safety

Qualifications

• Administrative education, or relevant work experience
• Fluent in English - both writing and speaking
• Good administration skills 
• Ability to work independently and systematically 
• Ability to co-operate across organization lines
• Able to meet deadlines through good time management and allocation of priorities.
• Thorough and attentive to details.
• Computer literate

Additional preferences – (Local requirements in addition to mandatory requirements)

Process Involvement

• GIMS / Processes/ Wilhelmsen Port Services.
• WWH, WMS and WPS governing documents.

#WPS