Service Operations Accountant

The Service Ops - Accountant role at GuidePoint Security LLC (‘GuidePoint’) is responsible for maintaining service projects and for processing customer invoicing with supporting documentation as needed through various methods.  The Service Ops - Accountant will work closely with Project Managers and Service Accounting to ensure accurate client invoicing, cost capture and subsequent revenue recognition.

This position will report to and support the Service Ops - Manager to ensure accurate revenue recognition under ASC 606 for all company professional services revenue streams.

Roles and Responsibilities: 

• Prepare invoices and identify/resolve any issues with Project Managers prior to sending to the customer
• Meet monthly invoicing deadlines and accurately update monthly WIP report
• Ensure T&E is invoiced as appropriate
• Review billing rates, descriptions, and markups for accuracy
• Analyze project variances (actual vs estimates)
• Establish and maintain customer projects in the ERP including project estimates and change order information utilizing data from the statements of work, sales order, purchase orders and Project Manager updates
• Uploading invoices to client portals as required
• Review project milestone and completion dates to facilitate timely and accurate progress and final invoicing to customers
• Obtain approval and voucher subcontractor invoices along with reconciling variance
• Assist with project review meetings with operations teams to ensure accuracy of project cost, invoicing and revenues
• Timely response to internal and external client inquiries
• Work with leadership as needed on ad hoc basis
• Other duties as assigned

Required Experience: 

• Bachelor’s degree in Accounting, Finance or Business Administration required, or equivalent in work experience
• 3-5 years accounting experience including analysis and reconciliations
• Excellent communication, analytical and reasoning skills with a high confidence in stating professional opinions required
• Knowledge of ERP and accounting systems; experience with NetSuite ERP, Salesforce and OpenAir experience is highly desirable
• Background in invoicing for engineering and/or consulting services
• Attention to detail is a must
• Possesses the ability to self-manage and adapt to changes, delays, or unexpected shifts in priorities while maintaining focus and productivity in a fast-paced environment

Travel Requirements:

• Any travel/on site requirements as needed- up to 10%
• Sedentary work
• Substantial movement of the wrists, hands, and/or fingers for a minimum of 8 hours a day
• Required to have close visual acuity to view computer terminal and/or extensive reading for a minimum of 8 hours a day
• If you have additional physical requirements/changes, please discuss with HR first