Senior Workplace Experience Manager

As the Senior Workplace Experience Manager for Everlaw’s Oakland headquarters, you will be the primary architect of our office environment, ensuring it remains a vibrant, inclusive, and high-functioning space for our team. You will lead day-to-day workplace operations for our Oakland office, managing everything from vendor relationships and ongoing workplace experience programming to large-scale internal events that foster engagement and belonging. This role requires a unique blend of operational excellence, hospitality-driven leadership, event planning expertise, and a passion for building a culture where every Everlawyer can do their best work.

You will sit within the People Team and collaborate closely with IT, Finance, Facilities and People Programs to ensure our workplace programs seamlessly support our hybrid work model and company growth.

At Everlaw, our mission is to promote justice by illuminating the truth. Our company culture is open and vibrant, and we’re committed to the professional growth of our team members, offering an annual learning and development stipend and regular check-ins with managers regarding career goals. If you’re looking for a place that values passion, integrity, thinking big, and a desire to learn, we’d love to hear from you! Think you’re missing some of the skills and are hesitant to apply? We do not believe in the ‘perfect’ candidate and encourage you to apply if you feel you can bring value to our team. Learn more about Life at Everlaw.

This is a full-time, exempt position that will require being in-office Monday through Friday in our Oakland, CA headquarters.

Getting started

• We want you to feel like part of the team early on! Our onboarding process will integrate you into the company with informative sessions on our product, policies, processes, and team structure and goals.
• We’re excited for you to learn, grow, and contribute right away! We trust that you’ll bring experience and knowledge that will uplift and uplevel the team, but we don’t expect you to know everything on Day 1.

In your role, you'll...

• Manage the day-to-day operations of our Oakland headquarters to ensure a high-quality, inclusive, and productive environment for all employees and visitors.
  • Partner with our Facilities team on office design and operations to deliver a seamless, inclusive workplace experience that reflects employee needs, including thoughtful workspace layout, meeting spaces, and accessible, welcoming environments that address employee inclusion needs.
  • Partner with our Food & Beverage team to understand employee needs and preferences, shaping inclusive food programs and creative, culture-building initiatives (think Ramen day or MasterChef challenges) that enhance engagement and the overall workplace experience.
• Lead the planning and execution of internal org-wide Workplace events that foster inclusion and engagement, working in partnership with the satellite offices and the Facilities and Culinary teams. Events include things like our annual summer picnic, holiday party and ERG programming support. 
• Manage the workplace budget for the Oakland office, tracking expenses and identifying opportunities for operational improvements or cost savings.
• Identify employee needs and serve as the voice of the employee by using qualitative and quantitative feedback to define, evolve, and execute our Workplace Experience strategy, including survey analysis and documenting and escalating feedback across stakeholders.

About you

• You have at least 5 years of experience in workplace operations, facilities management, or corporate hospitality, preferably within a high-growth tech environment.
• You have experience managing vendor relationships and negotiating contracts to ensure high-quality service delivery.
• You have a proven track record of event planning and deep passion for executing creative, inclusive events that build community and foster a sense of belonging.
• You are an exceptional communicator who can build strong relationships with stakeholders at all levels of the organization.
• You are a proactive problem-solver with a "no task is too small" mentality and the ability to manage multiple competing priorities simultaneously.
• You are detail-oriented and organized, with experience managing budgets and operational workflows.
• You are authorized to work in the United States without restrictions. Please note that at this time, Everlaw is not sponsoring employment visas for this role.

Benefits

• The expected salary range for this role is between $142,000 - $165,000. The final offered salary will be dependent upon many factors including the candidate’s experience and skills. The role's compensation is subject to change in the future.
• Equity program
• 401(k) retirement plan with company matching
• Health, dental, and vision
• Flexible Spending Accounts for health and dependent care expenses
• Paid parental leave and approximately 10 days (80 hours) per year of sick leave
• Seventeen paid vacation days plus 11 federal holidays
• Membership to Modern Health to help employees prioritize mental health and wellness
• Annual allocation for Learning & Development opportunities and applicable professional membership dues
• Company-sponsored life and disability insurance
• Find out more about our Benefits and Perks

Perks

• Work in Uptown Oakland, just steps from the BART line and walking distance to Lake Merritt
• Monthly home internet reimbursement
• Select your preference of hardware (Mac or PC) and customize your desk setup
• Lunch provided in-office daily in addition to a wide variety of snacks and beverages in the office
• Allocated funds for departmental team building activities and company-wide out-of-the-box events 
• Time off for company-sponsored volunteer events and 4 paid hours per quarter to volunteer at a charitable organization of your choice
• Take advantage of learning and career development opportunities 
• Ranked #9 on Glassdoor's Best Places to Work 2023 for US small and medium companies
• One of Wealthfront’s 2021 Career Launching Companies, and ranked #2 on the “2022 Bay Area Best Places to Work” list by the San Francisco Business Times and the Silicon Valley Business Journal
• One of Fast Company’s World's Most Innovative Companies for 2022 and proud contributor of free ediscovery resources to benefit the greater good through “Everlaw for Good”
• #LI-KV1
• #LI-Hybrid