Senior SUBS Grant Analyst (Remote) - Office of Sponsored Research

Scheduled Hours

37.5

Position Summary

Senior SUBS Grant Analyst acts as a central office repository of knowledge for WashU in the research administration area of outgoing subawards. Independently reviews research awards for all WashU outgoing subawards under external funding agencies. Will review, process and negotiate subawards in the SUBSystem for both Danforth Campus and the School of Medicine. Serves as lead person for questions and signatures in absence of a manager. Must maintain a specialized knowledge of WashU proprietary outgoing subaward system (SUBSystem).

The Senior SUBS Grant Analyst enforces compliance and provides expert advice and training to faculty and administrators related to internal University/School and external agency procedures and policies related to research administration.

This position coordinates with Department Administrators, IT, SPA and other central areas to help ensure that SUBSystem is functioning well, has acceptable performance and is regularly upgraded. This position provides SUBSystem support to OSRS SUBS team, departmental and central users. Assists and conducts system testing in two testing environments and the production environment. This position also assists with SUBSystem training and security access.

Job Description

Prepare, review and negotiate outgoing sub-agreements. Includes, but is not limited to:

• Maintain up-to-date knowledge of the regulatory and legal framework and vast compliance rules affecting sponsored research agreements.
• Provide detail-oriented review of SUBSystem Required Items while providing expert guidance and enforcing compliance with University, School and external agency policies related to outgoing subawards.
• Analyze sponsored research awards received from external funding agencies for required flow down terms, and active assurances (animals, humans, conflict of interest, etc.) to prepare appropriate outgoing subaward agreements.
• Manage workload using status transparency for prioritization. Ensure accurate and timely submission of all subawards to OSRS Signing Official for approval.
• Administer and Manage the SUBSystem template portfolio of attachments, institutional database and internal Process documents.

Provide expert advice and training to University research administrators and faculty on research administration processes and policies.

• Develop and conduct training and user support via instructor-led training.
• Provide updates and content for a comprehensive SUBS user guide.
• Prepare learning material for presentations, classes and demos. Serve as presenter as needed.
• Conduct ad hoc classes as needed.

Training and Leadership Duties.

• Sign and approve outgoing subawards in SUBSystem as delegated by the manager.
• Assist with updates to training and reference materials for on-going outgoing subaward education for OSRS and the WashU research administration community.
• Train new and existing OSRS staff.
• Review and analyze current processes to ensure efficiency within OSRS and the university.
• Spearhead special projects being a team leader (streamlining, efficiency of processes, documents).
• Participate in Workday grant support meetings, discussions and processes.

SUBSystem configurations, enhancement fixes, upgrades and testing.

• Analyze functionality to recommend configurations and enhancements.
• Determine, verify and test configurations and enhancements in 3 environments: Development, Test, and Production.
• Share notifications with user community regarding fixes, configurations, enhancements, and system issues. Ensure notifications are clear and concise and provide screenshots as appropriate. Answer questions that may arise.
• Participate with OSRS, IT, and research administration community regarding work items. Track and prioritize the issues. Determine if and when issues can be closed. 
• Document testing results and report to IT. 

Reporting

• Manage FFATA reporting using SUBSystem FFATA reports and fsrs.gov.
• Assist with Small Business Subcontracting Plans (SBSP) reporting.
• Assist with reporting of monthly volume and turn-around time reporting, preparing weekly status report of SUBS’ team workload to facilitate prioritization and necessary follow up of workload for sub-agreements.
• Exercise sound judgment regarding financial information in order to accurately create and approve Supplier Contracts (formerly Purchase Orders) and Supplier Contract Amendments in University financial system (Workday) for subrecipient funding encumbrances.

Assist Manager with special projects and perform other tasks as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at a desk or table.

Equipment

• Typically sitting at a desk or table.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Research Administration (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Accounting Processes, Accounting System, Analytical Thinking, Communication, Computerized Accounting, Customer Service, Deadline Management, Detail-Oriented, Developing Proposals, Electronic Mail, Multitasking, Oral Communications, Prioritization, Professional Etiquette, Self-Organization (Business), Sound Judgment, Tactful, Word Proccessing, Working Independently, Written Communication

Grade

G12

Salary Range

$58,400.00 - $99,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.