Senior Sales Coordinator

Joining King’s Hawaiian makes you part of our `ohana (family). We are a family-owned business for over seventy years, respecting our roots while thinking about our future as we continue to grow and care for our customers and the communities we serve. Our `ohana members build an environment of inclusivity as they freely collaborate, pursue learning through curiosity, and explore innovation as critical thinkers. Beyond that, we are also passionate about supporting the long-term health and well-being of our employees and their families. If you’re excited to rise with our team, come and join our `ohana!

Who Are We?

Irresistible Foods Group is a growing family of authentic consumer brands like King’s Hawaiian, Grillo’s Pickles, and Killer Brownie.   Our Sales team partners closely with our operating companies to expand distribution, deepen customer relationships, and win in the perimeter of the store where our brands shine.  With the support of IFG’s capital, capabilities, and strategic guidance, Sales leaders are empowered to think like owners and act like builders.  Across IFG Sales, you’ll find curious, caring, and driven people who are having a lot of fun creating long-term value together.

Under limited supervision, the Sales Coordinator will provide administrative support, project management, and coordination for the IFG Sales organization.  This individual will interact with internal and external stakeholders at all levels, support Sales Leadership with daily tasks, Sales LT support, including calendar management, special projects, and develop and deliver communication to multiple parties. The Sr. Sales Coordinator plays a crucial role in optimizing the efficiency and effectiveness of the sales department's operations. Independent judgment is required to plan, prioritize, and coordinate a diversified workload, as well as recommend changes if needed. Employees in this position may interact with their leader as needed, to receive guidance and feedback. Some non-routine activities may require their leader’s advance approval, but routine decisions within the general scope of the role may be made independently.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Handle Sales LT calendars; schedule appointments and commitments to improve executive's work time, while ensuring priorities are met.
• Support VP Sales Ops with special projects, planning meetings/calendars, scheduling, and coordination.
• Lead the planning and execution of certain Sales Meetings, including securing internal or external meeting space, making meal/travel arrangements, ensuring technology requirements, negotiating rates, tracking spend against budget, and assisting on site as needed.
• Assist with sales shows and other events as needed.
• Support the sales team and leadership by managing schedules, coordinating meetings, handling communication, preparing sales documentation, and assisting in various sales-related tasks.
• Administratively manage projects for the team, including tracking and reporting the status of multiple key department deliverables.
• Support and sometimes lead sales projects, campaigns, and initiatives by coordinating tasks, timelines, and resources. Ensure project-related documentation is organized and readily accessible.
• Assists in budget management by helping with PR creation, budget tracking, invoice approvals, and maintaining meeting budgets.
• Manage the IFG Sales Sharepoint site and other electronic filing systems to stay on top of key items that can be referenced and called upon quickly if needed.
• Ensure an irresistible experience for new hires by leading the onboarding process and delivering the resources and support they need to succeed.
• Manage the corporate vehicle and car allowance programs.
• Manage corporate event and ticket allocation and distribution.
• Own the IFG Sales office space at HQ, ensuring the office space is presentable, providing on-site support to IFG Sales team members, and coordinating visits from external stakeholders.
• Maintain confidentiality in all aspects of the role.
• Assist managers in identifying issues and suggesting improvements to drive efficiency.
• Perform other duties as required or assigned which are reasonably within the scope of this role.

BASIC AND PREFERRED QUALIFICATIONS (EDUCATION and/or EXPERIENCE)

• At least 3 years of equivalent experience required; preferred administrative assistant support position.
• High School diploma required.

PHYSICAL REQUIREMENTS

• Ability to lift 50 lbs.
• Ability to stand 35% (amount of time).

ADDITIONAL QUALIFICATIONS

• Strong organizational and time management skills.
• Working understanding of digital literacy; ability to use conventional computer software applications (e.g. Windows, MS Outlook, MS Word, MS Excel, MS PowerPoint, Email, etc.).
• Working understanding of general business administration practices and procedures.
• Proficient ability in professional writing, meeting summarization, presentation creation skills, scheduling, travel logistics, and event planning.
• Proficient project management skills.
• Strong communication skills with follow-up and follow-through.
• Proficient ability to establish relationships and communicate with all levels of individuals internal and external to the organization.
• Ability to travel up to 10% of the time.

King's Hawaiian is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for our ohana.