Senior Resource Management Assistant

December 26, 2025

Grade

GS5

General Service

Reason

Temporary > Temporary Assignment/ Appointment

H (no hardship)

Family

2026-01-01

2026-04-30

Standard Job Description

Senior Resource Management Assistant

Organizational Setting and Work Relationships
The Senior Resource Management Assistant position is normally a part of the Resource Management (RM) Unit within a Division or Bureau. The incumbent provides support in Resource management, Programme, Human Resources and Administration as required. S/he works closely with the other members of the RM team and liaises with the relevant Services/Sections/Units within the Division/Bureau for both the monitoring and implementation of activities and budgets utilization. The incumbent also regularly liaises with the other technical Divisions as well as with Regional Bureaux or Country Operation. The position normally reports to a (Senior) Resource Management Officer.


All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.


Duties
- Participate in the consolidation of budgetary and financial information/analysis to assist the resource allocations at the Division/Bureau level, particularly in relation to Annual Programme Review and Mid-Term Review.
- Participate in the Operational reviews and meetings to assist the Senior Managers in determining resource requirements for Admin and Operations under area of responsibility while considering budget ceiling and operational needs.
- Support the budgetary matters under ABOD and OPS during the Annual Programme and Mid-Year Reviews.
- Support the maintenance of budgetary and financial information records, i.e. expenditures, pipelines of submissions for the Budget Committee as well as the decisions of the Budget Committee to assist the efficient and accountable use of resources.
- Assist in preparing project proposals and staffing submissions to the Budget Committee and notifications to the PBS for position changes.
- Support the preparation of correspondence, reports, evaluations, and justifications as required on HR and general administrative or specialised tasks, which may be of a confidential nature, within the assigned area of responsibility.
- Contribute to monitor budgetary trends (including expenditures, budget balances and spending authority under ABODs and OPS Projects) and report on cases of significant variances, particularly at year-end period to ensure full utilization of the available budgets and spending authority.
- Assist in identifying and addressing training and capacity-building needs in the areas of programme, resource and RBM, etc.
- Support follow-up action with the Service/Section Heads for timely completion performance evaluation reports of all Division's staff.
- Support the recruitment of GS staff including the preparation of vacancy notices, screening of applications, conducting tests on the required skills. Draft submissions for the Assignment Committee (AC) if applicable.
- Support the recruitment of P staff and international consultants by organizing interview panels for advertised positions and assist in preparing interview questions and drafting of manager's views if applicable.
- Prepare requests for temporary appointments, contracts and SALs extensions and draft appropriate recommendations to the AC and JRB if required if applicable.
- Assist newly arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrangements for their travel, if applicable.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
Not specified.
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Previous work experience in the areas of Programme/Admin/HR with the knowledge and understanding of administrative functions and exposure to provision of support services in an International Organisation. IT affinity is essential.

Desirable
Knowledge of ERP, Planning tool and other system software used by UNHCR.

Functional Skills
IT-Computer Literacy
CO-Drafting and Documentation
PG-Resource planning
MG-Resource Management
PG-Results-Based Management
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.


All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Operational context:
As part of UNHCR’s commitment to organizational efficiency and effectiveness, and ongoing efforts to make the organization more flexible, agile and adapted to an evolving funding environment, the High Commissioner has endorsed the establishment of a new operating model for the delivery of administrative and resource management functions at Headquarters: the Headquarters Support Service (HQSS).
This shared platform consolidates resource management functions servicing Headquarters Divisions and Entities across Geneva, Copenhagen, and Budapest in a streamlined, integrated model.
HQSS is led by a P5 Head of Service, based in the Global Service Center in Budapest, with small satellite teams in Geneva and Copenhagen. It centralizes transactional and routine support services across key enabling functions, including general administration, finance, procurement, human resource management, ICT support, programme management, and project control. It improves service coherence and quality, standardize processes, and generate material efficiency gains by reallocating resources toward more strategic and value-adding work in Headquarters Divisions and Entities.
HQSS consists of approximately 35 personnel, organized into three functional units: the Resource Management Unit, the Human Resources Unit, and the IT Support Unit. These units work in close coordination to deliver integrated services to client Divisions and Entities.

Main objectives:  
• Provide consistent support and reliable coverage for HQ administrative and resource management support, including HR
• Streamline routine processes
• Contribute towards a more cost-effective, coherent, and strategic approach to resource management.
The new integrated service delivery model for resource management for Headquarters, HQSS provides centralized transactional routine processing, HR management, and administrative support functions.
HQSS works in close collaboration with the retained resource management capacities embedded within each Division or Entity ABC, which focus on management advisory and act as the main interface with HQSS. The service is also closely aligned with the Global Service Centre (GSS) and operate using a shared Service Management platform with GSS.
The incumbent of the position will be expected to collaborate closely within HQSS as well as across client HQ Divisions/Entities to ensure that the Division's or Entity’s resource management needs are seamlessly addressed through an integrated and coordinated approach.

Desired Candidate Profile:
• Strong communication, coordination and collaboration skills
• A service-oriented mindset focused on client satisfaction and continuous
improvement
• Strong organizational skills with the ability to manage multiple tasks and priorities
• Excellent time management, attention to detail and ability to work independently with minimal supervision
• Good understanding of the programme cycle within UNHCR
• Excellent knowledge of Compass, PROMS and Cloud ERP

Additional information:
Candidates are expected to have the right to work in Hungary. UNHCR does not facilitate the obtaining of the visa for recruitment.

For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher.

NOTE: A completed and relevant minimum first level university degree (equivalent to BA or higher) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements.


Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.

G5 - Salary range: NET 684,443 HUF - NET 801,631 HUF.


Benefits:

Annual leave: UNHCR staff members holding a temporary appointment will accrue annual leave at the rate of 1.5 working days for each full calendar months of service (i.e. 18 working days per year).

Pension system: Staff members holding granted a minimum of 6 months temporary appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).

Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees)

This position doesn't require a functional clearance

English

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Skills

CO-Drafting and Documentation, IT-Computer Literacy, MG-Resource Management, PG-Resource planning, PG-Results-Based Management

Education

Certifications

https://icsc.un.org/Home/SalaryScales