The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
Ongoing
This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The Senior Project Manager is responsible for managing the design, development, execution, and evaluation of multiple concurrent strategic projects that are vital to advancing the Faculty of Medicine's strategic plan, with a focus on research. The incumbent will engage senior Faculty leadership and broad stakeholders to understand and define goals and objectives, lead the project conception process, manage a number of concurrent projects of considerable size, diversity, complexity, and risk, and assume responsibility for their successful completion.
The Senior Project Manager works independently and with minimal high-level direction from the Senior Advisor to the Dean and VP Health and will work collaboratively to lead cross-functional teams. The incumbent will manage the entire project lifecycle including engaging senior leadership, gathering and analyzing information from stakeholders, preparing project documentation, tracking progress of work/schedules, planning and executing change management strategies and tactics, managing communications, conducting analyses, and other associated project tasks.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Organizational Status
Our Vision: To Transform Health for Everyone.
Ranked among the world's top medical schools with the fifth-largest MD enrollment in North America, the UBC Faculty of Medicine is a leader in both the science and the practice of medicine. Across British Columbia, more than 11,000 faculty and staff are training the next generation of doctors and health care professionals, making remarkable discoveries, and helping to create the pathways to better health for our communities at home and around the world.
The Faculty - comprised of approximately 2,200 administrative support, technical/research and management and professional staff, as well approximately 650 full-time academic and 8,500 clinical faculty members - is composed of 19 academic basic science and/or clinical departments, three schools, and 23 research centres and institutes. Together with its University and Health Authority partners, the Faculty delivers innovative programs and conducts research in the areas of health and life sciences. Faculty, staff and trainees are located at university campuses, clinical academic campuses in hospital settings and other regionally based centres across the province.
Work Performed
Designs and manages multiple concurrent projects of considerable size, diversity, complexity, and risk, all of which are vital to advancing the Faculty's strategic objectives, with a particular, but not exclusive, focus on research objectives.
Leads the development of strategic projects that are complex in scope, impact, and diversity of stakeholders, with significant long-term importance and consequence to the Faculty of Medicine.
Leads consultation and conducts analysis to understand the purpose and the intended outcome, and then leads the design and conception of projects that will advance strategic objectives.
Plans projects by defining scope of work and deliverables that will produce the intended outcome, and by estimating time and resource requirements.
Understands change management implications of projects, designs change management strategies and tactics, integrates change management into project management plans, and leads the implementation of change management in projects.
Identifies project risks, develops risk mitigation strategies, incorporates risk mitigation plans into project plans, and leads risk mitigation actions throughout the project lifecycle.
Manages and leads project activities, follows up on action items and deliverables to ensure completion, and keeps the project on track and focused on achieving the intended outcome.
Conducts project work, as needed, depending on capacity and availability of other team members. This often requires accelerated learning of new skills and content areas, as well as superior adaptability.
Manages project transition to operations, closeout, evaluation, and lessons learned activities upon project completion.
Uses diplomacy and leadership skills to manage and lead other team members, often who do not formally report to the Project Manager, to ensure proper completion in light of the full project scope, budget, timeline, and risks.
Researches and writes project documentation including charters, plans, scope statements, schedules, budgets, risk management plans, reports, status updates, and briefing notes, using a variety of formats.
Engages stakeholders from across units and functions in collaborative project work in a way that values their input and is informed by change management principles and best practices.
Develops and implements internal communication tools and business processes for use between team members to keep them informed of project status, scope changes, and milestone achievements.
Plans and leads project meetings, with a focus on advancing the project goal, tracking decisions, and capturing action items for follow up.
Develops positive and productive working relationships with a range of stakeholders from across the organization, and manages day-to-day communications with stakeholders, responding to concerns related to projects.
Deals with faculty, staff, learners, and all others in a respectful and professional manner, consistent with the UBC's Statement on Respectful Environments.
Performs other duties as required.
Consequence of Error/Judgement
This position will work independently and will need to exercise a high degree of judgment and initiative. This position is responsible for making professional project decisions and recommendations that impact the success of projects that are vital to achieving the Faculty's strategic objectives. Through its close interaction with partner organizations, this position has direct impact on the credibility and integrity of the FoM within the health authorities, government, business, and academic communities and various other external stakeholders. As decisions made can create legal and financial liabilities, errors of judgment or procedure, or the inability to meet financial and operational commitments would have direct adverse impact on the operations and reputation of the Faculty of Medicine, University, and partner organizations. Lack of tact, diplomacy, or sensitivity in dealing with industry and government contacts could potentially result in missed opportunities, damaged relationships, and loss of credibility for the Faculty. Failure to provide sound strategic advice and effective leadership on projects could jeopardize the Faculty's ability to advance its mission and would interfere in decision making and resource allocation.
Supervision Received
Works independently under broad direction from the Senior Advisor to the Dean and VP Health. Reports to the Senior Advisor to the Dean and VP Health. Works closely with senior academic and administrative leadership in project sponsorship roles, depending on the project. Performance is evaluated against set goals and expectations. Some strategies, initiatives, and projects could be independently managed and may be subject to final review only.
Supervision Given
Manages the work of project team members on a project basis.
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of five years of related experience, or the equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
A project management-related certificate or designation is required.
Project coordination and/or management experience is required.
Experience is strategy development is an asset.
Experience in an academic or postsecondary institution, and especially in research related contexts, is an asset.
Experience in a health care, health education, or health research environment is an asset.
Excellent communication skills (spoken and written, formal and informal) and computer skills (e.g., with the MS Office Suite) are required.
Must be intuitive as well as analytical.
Excellent time management and organizational skills are required.
Ability to work independently in a self-directed way and take initiative in relation to carrying out assigned tasks is required.
Must be proactive with demonstrated initiative and creative problem solving skills.
Must be able to proactively identify next steps and options, in particular when encountering a challenge.
Must be proficient in estimating resource requirements and operate effectively within resulting budget.
Must have strategic and system thinking skills, with strong attention to detail and ability to see the big picture.
Must have the ability to anticipate problems and issues and plan ahead, and to analyze problems, identify key information leading to effective resolutions.
Openness to feedback and direction is required.
Ability to work independently and under pressure, and to meet deadlines is required.
Ability to plan and manage multiple projects simultaneously and submit quality work within deadlines is required.
Ability to analyze problems, understand situations and motivations, and creatively develop and propose solutions is required.
Must have the ability to effectively facilitate groups to achieve outcomes, and the ability to spontaneously adjust presentation for audience with little to no preparation time.
Proven ability to build and maintain business relationships and to exercise tact, diplomacy, and discretion is required.
Sound judgment and ethical conduct are required. Excellent interpersonal and team skills are required.
Respectful, inclusive, and professional approach to working with anyone and everyone is required.