Senior Project Director

Job Description

THE AGENCY

A division of leading entertainment and sports agency Creative Artists Agency (CAA), CAA ICON is the world’s-leading owners representative and strategic management consulting firm for public and private sports and entertainment facility owners/operators, professional franchises, and leagues. With more than 55 sports, entertainment, and public assembly projects and over 2,000 consulting engagements, CAA ICON has managed the development of many of the most successful venues around the world, spanning 11 professional sports leagues, totaling nearly $40 billion.  CAA ICON offers world-class service in the areas of project management, strategic advisory, feasibility and planning, and beyond.

OVERVIEW

Reporting directly to the Project Executive assigned to the project, you will manage the day-to-day project implementation by CAA ICON, including direct management of all staff including but not limited to the Project Managers, Project Controls Managers, Construction Managers and Assistant Project Managers

Responsibilities to include but not limited to:

• Manage project design completion , construction and other Client direct contracts on behalf of the client, typically including the architect and engineering agreements, construction contract, and consultants such as traffic study, survey, geotechnical, third party testing and Client Direct Works.
• Monitor the Project Budget and Schedule.   
• Conduct regular meetings with the Client’s representative(s) on the status of the Project Budget and Schedule, including any pending issues that may impact either.  Prepare and obtain Client sign-off on Owner Approval Letters reflecting any changes to the Project Budget, Schedule and Design. 
• Ensure that a comprehensive monthly report is prepared and submitted in a timely fashion. Confirm form and content of such report with the Client. 
• Assist the Project Executive in finalising the construction costs, including the review and negotiation of the Construction Contract for the Project. 
• Manage RFP process for subconsultants and vendors.
• Establish and conduct all necessary Project Team meetings to monitor design, schedule, budget, construction progress.
• Manage the work of the project team to ensure that the team is focused on their task and making the necessary commitment to achieve the predetermined delivery dates, scope and budget with high quality work product. 
• Oversee CAA ICON team to monitor the daily progress of actual construction and quality control on the job site. 
• Monitor and track the use of any allowances or contingencies, whether used by the contractor and/or the Client.
• Coordinate with the Cost Management Consultant and Direttore del Lavori to analyse all change order requests and additional service requests.  Respond in a timely fashion to delay notices, time extension requests, and submitted change order and/or additional service requests.  Engage others as required to understand the change and its cost implications in order to negotiate terms and conditions with the contractor and/or design team before the work is performed.   
• Monitor the protocol for review and approval of the contractor’s monthly pay application.
• Monitor the status of the construction quality program.
• Establish the final listing of necessary Technology and Client Direct Works to be procured directly on behalf of the Client, and develop a schedule for procurement, delivery and installation, as required. 
• Assist the Client in obtaining necessary government and league approvals, permits, entitlements, etc.  Monitor the contractor’s progress in obtaining a Certificate of Occupancy (CO).  
• Help facilitate commissioning of the new venue.  
• Establish solid working protocol with the CAA ICON staff as well as the staffs of the design team, construction team and other key consultants.  
• Assure a positive working environment for the entire Project Team to mitigate issues that might interfere with the ability of the Project to be successful. 
• Monitor the CAA ICON staff with respect to workload and capabilities.  Assure that the team has appropriate office space on site to work efficiently and within an environment suitable for our employees. 

QUALIFICATIONS/REQUIREMENTS

• Bachelor or Master’s degree in design, construction,  engineering or finance and solid relevant experience in the construction or a related services industry.
• Experience delivering high-value, complex sports, entertainment or public assembly venues.
• Demonstrated ability to manage multiple stakeholders and report directly into Client groups, Ownership, or Board of Directors
• Exceptional communication skills in both English and Italian.
• Multi-tasking and the ability to problem solve and master new concepts in a short period of time.
• Advanced Microsoft Excel skills including the use of complex functions, various formatting techniques, database sorting/filtering and overall creativity when assembling, analysing and presenting data.
• Proficiency in Microsoft Project preferred.
• Detail-oriented, organised in thought, process and action as well as creative, analytical and collaborative.