(Senior) Manager, Clinical Site Budget Planning

About us

BeOne is a global oncology company that is discovering and developing innovative treatments that are more affordable and accessible to cancer patients worldwide. With a broad portfolio, we are expediting development of our diverse pipeline of novel therapeutics through our internal capabilities and collaborations. We are committed to radically improving access to medicines for far more patients who need them. Our growing global team of more than 10,000 colleagues spans five continents, with administrative offices in Basel, Beijing, and Cambridge, U.S. To learn more about BeOne, please visit www.beonemedicines.com and follow us on LinkedIn and X (formerly known as Twitter).

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

Job Description:

General Description:

The Senior Manager is responsible for the development of accurate and compliant investigator grants (“site budgets”) that facilitate trial-level financial planning and forecasting activities and guide fair market value (FMV) negotiations with clinical sites for BeOne-sponsored clinical trials.

This role requires a high degree of independence and recognized expertise in site budget development, enabling the identification and resolution of arising issues, and the leadership of highly complex budget builds and analysis.

Functions as the budget development expert within the Clinical Site Budget Planning team, providing technical support and advice, serve as a role model for peers, driving excellence and representing the team on functional improvements. 

The Senior Manager will lead strategic initiatives, collaborating with other functions (Clinical Site Contracts, Clinical Operations, Clinical Site Payments, Data Hub, Compliance, Data Management, Global R&D Sourcing), to enhance operational efficiency, tools, templates, and methodology (e.g. standardize therapeutic assumptions). 

Essential Functions of the Job:

• Responsible for the development of trial-level and country-level site budgets that are in line with industry standards and local requirements, leveraging FMV benchmarking tools, BeOne Rate Cards, established systems, databases and processes.
• Work effectively with Clinical Operations (i.e. Clinical Study Managers (CSM), Clinical Project Lead (CPL), Clinical Site Contract Managers (CM), etc.) and relevant stakeholders (i.e. Medical Directors, Global Research & Development Sourcing (GRDS), R&D Finance, etc.) to build site budgets in compliance with the study protocol requirements, study assumptions, applicable policies, procedures, and objectives.
• Provide site budget deliverables: a) for submission to BeOne governance committees (e.g. Development Review Committee (DRC), Clinical Finance Review Committee (CFRC)) for the purpose of financial planning, forecasting, and data-driven strategic decisions for the study/trial; and/or b) to Clinical Operations (CSM and CM) to support efficient and compliant FMV negotiations with clinical sites for the study/trial.
• Serve as a member of the BeOne Estimate Support Team (BEST), providing site budget estimates throughout the protocol life cycle (from inception to close-out of the clinical trial) for financial planning and forecasting. Perform budget variance analysis, scenario modeling, and benchmark assessments to support strategic decision-making of the business.
• Work on assigned site budget requests from internal stakeholders for a study/trial.
• Analyze protocol amendments and/or changes to trial/study assumptions, to determine impact to site budgets, identify costs drivers of budget variances from prior site budget version.
• Lead highly complex site budget development and analysis. Assess potential risks and propose solutions to mitigate risks. Utilizing expertise to support and provide advice to peers.
• Provide strategic insight into budget building process with difficult protocol situations (complex protocols, difficult therapeutic areas with high priority studies)
• Organize meetings with stakeholders to resolve queries, obtain required information and approvals in order to drive the timely development of accurate site budgets.
• Actively tracks and effectively communicates status of site budget development with CBO leadership and key internal stakeholders in a timely manner. 
• Coordinates with internal stakeholders to ensure study start-up (SSU) activities are aligned with site budget activities and mutually agreed upon timelines for site activation. Effectively communicates issues to stakeholders that could impact project timelines or other aspects of SSU.
• Recommend ideas and solutions to increase efficiency of site budget development.
• Organizes, prioritizes and leads multiple process improvement initiatives, including but not limited to, development and training for new site budget templates, updates to guidance, processes, checklists, trackers, tools, knowledge sharing, etc. and sets clear plans for delivery.
• Conduct peer quality control (QC) checks of site budgets.
• Triage group mailbox, coordinate assignments and address queries related to site budget development. 
• Mentor, train and support junior associates in budget development processes.
• Develop, maintain and train stakeholders on budget development documents and processes.
• Undertake other duties determined by their supervisor in accordance with departmental processes and timelines.

Supervisory Responsibilities:  

• No

Qualification Required:

Education Required:

Bachelor’s degree from an accredited college or university, and 8+ years’ experience in finance, business, clinical research or related field in the biotech or pharmaceuticals industry. Significant clinical research and/or site contract or budget experience preferred

Computer Skills:   

• Advanced knowledge Microsoft Office software - Word, Excel, Power Point and MS Outlook; Smartsheet, SharePoint, MS Teams

Other Qualifications:  

• Fluent in English with excellent communication and writing skills.
• Exceptional analytical, numerical, problem-solving and decision-making abilities.
• Effective leadership and interpersonal skills, able to collaborate and drive change management.
• Keen strategic thinking skills, able to visualize, and implement long-term budget planning strategies.
• Highly adaptive and flexible, open to innovative ideas and approaches, which support continued process optimization and enhancements.
• Excellent organizational skills with the ability to manage multiple deliverables and competing priorities.
• Detail and process oriented.
• Capable of working independently or in a team environment
• Extensive experience in site budget development, analysis and modelling techniques.
• Expertise in FMV benchmarking tools and CPT codes.
• Prior experience in clinical operations, finance, site contract or site payment positions.
• Strong understanding of ICH GCP guidelines and clinical research processes.

Travel: 

• As needed

What We Offer To Our Valued Employees

• Market competitive compensation package including performance-based annual bonus scheme
• Company shares (generous welcome grant and performance-based annual equity plan!)
• In-house and external learning and development opportunities
• Fantastic benefits program and keep improving!
• Plus you get to work with a dynamic team of collaborative, supportive, inclusive, and fun professionals whose mission is clear: Cancer has no borders and neither do we.
• Join us and Make momentum in your career!

BeOne Global Competencies

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

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