Classification:
ExemptJob Family:
OperationsReports to:
Associate Director - OSPJob Description Summary:
OverviewCharacteristic Duties
Review proposals to ensure compliance with Institute policy, sponsor regulations, and compliance with federal and state law. Review and analyze proposed subaward relationships and documenting reasonableness of cost, verification of rates, sole source justifications and other required elements. Conduct pre-award negotiations with sponsor representatives. Ensure proposals are reviewed and submitted in a timely manner.
Officially signs and electronically submits grant applications to external sponsors on behalf of the Institute.
Implements written policies and procedures pertaining to the preparation and submission of proposals to external sponsors.
Responsible for working with the appropriate people to ensure Conflict of Interest Review is completed.
Serves as liaison with external funding agency staff on grant-related administrative issues throughout the proposal submission and award acceptance processes. Reviews terms and conditions of awards for acceptability and compliance with applicable institutional policies and guidelines; negotiates terms with sponsors, as needed.
Responsible for working with and also acting as a resource person for electronic submission systems such as NSF, Research.gov, eRA Commons and other sponsoring agency portals or systems.
Serves as a resource to faculty, postdocs and staff regarding questions on Whitehead policies related to grants policies, procedures, and administration.
Provides guidance to Whitehead scientists and laboratory administrators in all aspects of administrative proposal preparation, if necessary.
Prepares award set-up checklists for data entry of award information into Workday and Cayuse.
Fosters close working relationships with Lab Administrators and personnel from laboratories. Presents information and leads discussions at monthly Lab Administrator meetings.
Actively participates in local and national professional organizations and user groups to keep abreast of new functional developments and technology.
Performs other duties as required.
Qualifications
Bachelor’s Degree in a related field required. Four additional years of experience may be accepted in lieu of degree.
Minimum of five years of experience with federal grant policies and procedures, and working knowledge of federal regulatory environment, or equivalent combination of education and experience required.
Minimum of three years of experience working in the Central Office.
Pre-Award experience required.
Excellent verbal and written communication skills. Intermediate level of experience with Excel and Word.
Strong organization skills, ability to work on multiple projects simultaneously, capable of self-direction, ability to deal diplomatically with people at all levels, a high degree of personal integrity and discretion, solid decision-making skills, and judgment.
Works well with others and excels in a deadline-driven environment.
Strong knowledge of Cayuse or similar grants management databases.
Whitehead provides pay ranges representing its good faith estimate of what the Institute reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, and internal peer equity. This pay range represents base pay only and does not include any other benefits or compensation.
Pay Range Minimum: $78,000
Pay Range Maximum: $93,000
Whitehead Institute is an E-Verify employer
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf