Senior Facilities Support Specialist

Job Title

Senior Facilities Support Specialist

Job Description Summary

As a Sr. Facilities & Site Services Support Specialist, you will be responsible for the coordination of key tasks critical to the successful execution of the Facilities & Site Services (F&SS). You will provide financial support to Facilities & Site Services, Security and SHE Teams. Assisting the RTD Finance department in creating timely and accurate financial statements, manage, develop and foster cross-departmental relationships to understand continuous and ad hoc reporting needs and monitor the work to ensure quality, and continuously promote Quality First Time. The Sr. Facilities & Site Services Support Specialist should possess a strong desire for tackling new challenges with innovative solutions and a “can do” attitude.

Job Description

Essential Job Duties:                                                                         

• Monday-Friday (8:00am-5:00pm).
• Utilize current operating systems (e.g. My Buy, Google Workspace applications, Google Sites, Google Sheets, Google Slides, SAP, Microsoft Windows, etc.) for organization of F&SS information and execution of tasks and communications.
• Enters purchase orders into the My Buy system and sends confirmed and approved purchase orders to suppliers as required. This occurs for all departments; Site Services, Facilities Engineering, PMO, SHE, Security.
• Develop and maintain gSheets reports for managing financial expenses of all purchase orders in order to comply with the annual budgets Compliance & Audit Support – Ensure adherence to company policies, and statutory requirements; support internal and external audits as needed.
• Provide analysis and support for the month-end process including accruals for the finance department and assist in the prioritization and allocation of resources across the portfolio to ensure a financially sustainable business.
• Provides payment of the Marana campus property taxes, Oro Valley HOA payments; Marana Lease payments on a monthly, quarterly and yearly time schedule, and works closely with the Legal Department on updates to the Marana Lease Agreements.
• Enters all new hire information into External Partner Portal (EPP), IT and Security requests.
• Orders all departmental office supplies along with the campus supplies for paper products (IE, paper plates, plastic ware, etc.).
• Ability to navigate both strategic and operational tasks while adapting to rapidly shifting priorities.
• Excellent communication and presentation skills with the ability to translate complex financial data into actionable insights for diverse stakeholders.
• Support compliance within facilities management, financial management and operation procedures.
• Ability to influence and work effectively with different teams and functions across the cluster and within the broader Roche finance community.

Education/Experience/Training:

• Bachelor's degree [Finance, Business Administration, Economic, or a related field]
• Proven (5+ years) work experience in Finance Business Partnering, Controlling or a similar strategic finance role. Experience in the Pharmaceutical industry is an advantage.
• Experience with ERP systems, SAP highly preferred.
• Strong proficiency in Microsoft Office/Google suite (Excel, gSheets, gSlides).
• Experience working in a shared service center across a large organization is advantageous.
• Must be able to coordinate and support cross functional teams and multiple projects in a fast-paced dynamic environment... able to multi-task and prioritize
• Must possess exemplary communication skills – both oral and written.
• Must be able to exercise confidentiality.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $28.87 - $33.97

C&W Services is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities.  Discrimination of any type will not be tolerated. 

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “C&W Services”