Senior Executive Assistant

About the role 

As a trusted partner to senior leadership, you will play a critical role in driving operational excellence and enabling strategic priorities within our Health Division. This is more than an administrative role—it is an opportunity to influence outcomes, anticipate needs, and ensure our executives can focus on what matters most. If you thrive in a fast-paced, dynamic environment and take pride in delivering seamless support with professionalism and discretion, we want you on our team. 

As a Senior Executive Assistant, you will provide high-level administrative and project management support to multiple senior executives within the Health Division leadership team. This role requires exceptional judgment, organizational skills, and discretion, along with a strong ability to manage competing priorities in a fast-paced environment. The ideal candidate has deep knowledge of organizational operations and proficiency in Microsoft Office Suite and enterprise systems. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Calendar & Meeting Management: 

• Prioritize and manage calendars and email requests, ensuring timely responses and appropriate urgency. 

• Exercise discretion and judgment when responding to meeting requests and maintaining confidentiality. 

• Organize logistics and prepare agendas for internal and external meetings, partnering with staff and vendors for seamless execution. 

• Gather and distribute briefing materials, conduct research as needed, and ensure executives have all necessary information in advance. 

Project & Presentation Support: 

• Assist with information gathering, data management, and presentations and for special projects, team meetings and communications. 

• Support planning for monthly division meetings, annual strategy sessions, and other corporate events.

T&E / Vendor / Budget Management: 

• Arrange travel and ground logistics for executives, balancing cost efficiency and convenience within corporate guidelines. 

• Prepare and process expense reports, recognition awards, and time-off tracking. 

• Manage vendor setup, billing, and payment processing, ensuring compliance with budget and corporate policies. 

Backup Support: 

• Provide coverage for the Executive Assistant to the CEO during peak periods or vacations. 

• Performs other duties as assigned 

Qualifications 

Education: 

• High School Degree required; College degree or higher education courses are a plus 

Experience: 

• Minimum 5 years supporting VP-level or above executives in a global organization. 

• Experience managing multiple time zones and large volumes of information. 

• Strong proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). 

• Familiarity with project management best practices. 

Essential Competencies/skills: 

• Exceptional organizational, planning, and time management skills. 

• Ability to adapt processes and anticipate operational issues. 

• Strong judgment and problem-solving skills in a matrixed environment. 

• High attention to detail and ability to maintain confidentiality. 

• Professional demeanor with excellent verbal and written communication skills. 

• Ability to build strong relationships internally and externally. 

• Flexibility to tend to urgent matters outside of normal business hours. 

Hybrid in office 2 days a week preferred in New York or Philadelphia office