Established in 1992, the Wee Kim Wee School of Communication and Information (WKWSCI) is the only full-fledged communication and information school in Singapore. It is a world-class centre of excellence with an international faculty, state-of-the-art research laboratories, and global institutional affiliations.
We are seeking a Senior Executive to join our graduate programmes team. The successful candidate will contribute to areas such as research programme administration, programme admissions, administration of visiting students, research student conference support, and administration of research student Graduate Assistantship Programme (GAP) hours and seminar attendance. This role is integral to ensuring efficient academic administration and enriching students’ learning experiences throughout their graduate studies.
The key job responsibilities include:
Provide general administrative support for the research programme.
Monitor research student milestones and maintain progress records, and compliance with programme requirements.
Coordinate Qualifying Examination by managing eligibility checks, examiner appointment and scheduling of oral examination.
Manage thesis submissions including format checks, document verifications, examiner nominations.
Organise oral defences by scheduling panels, handling venue/online setup and processing post-defence documents.
Manage admissions-related correspondence and maintain accurate applicant records and documentation.
Coordinate and schedule admission interviews, providing administrative and logistic support to the evaluation committee members.
Manage the end-to-end process for Visiting Students applications, including applicant communication, document verification, and ensuring all required documents are submitted.
Coordinate with NTU’s Office of Global Education and Mobility (OGEM) and relevant committees to process applications and prepare official documents such as Invitation Letters, Enrolment Letters and Certificates of Completion.
Oversee student onboarding logistics and process students’ conference requests.
The key requirements include:
Diploma or degree in any relevant fields.
Understanding of university administrative processes, particularly in postgraduate admissions and programme management.
Experience in programme administration is essential, preferably within a higher-education or postgraduate setting.
Prior involvement in admissions support, student services, or academic administration is advantageous.
Strong organisational and time management skills, with the ability to handle multiple tasks and deadlines.
Proficiency in Mircrosoft Office suite applications (Excel, Word, Outlook).
Excellent written and verbal communication skills.
High level of accuracy and attention to detail in record-keeping and document handling.
Strong interpersonal skills and ability to work collaboratively with faculty, staff and students.
Meticulous and detail-oriented in all administrative tasks.
Willingness to learn, adapt, and acquire new knowledge or skills as required.
Proactive, reliable, and able to work independently with minimal supervision.
Service-oriented mindset with a professional and courteous approach.
Adaptable and able to respond effectively to changing priorities, peak workloads, and time-sensitive tasks.
We regret that only shortlisted candidates will be notified.
Hiring Institution: NTU