Senior Director, Information and Archives

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Posting Reason:

Temporary replacement of a regular position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

12

Job Family:

Library and Archives

# of Open Positions:

1

Faculty/Service - Department:

Information and Archive Management

Campus:

Main Campus

Union Affiliation:

N/A

Date Posted (YYYY/MM/DD):

2026/03/02

Applications must be received BEFORE (YYYY/MM/DD):

2026/04/06

Hours per week:

35

Salary Grade:

Non-Union Grade NM3

Salary Range:

$129,272.00 - $161,590.00

Position purpose:

Reporting to the Secretary-General, provides strategic and operational leadership in the management, planning, coordination and administration of information management at the University.  Ensures that information is managed as an organizational asset and   that a strategic direction for information management at the University of Ottawa is implemented.  Ensures that the institution’s archival and historical heritage is acquired, processed and preserved, and is accessible and disseminated to the university community and the general public, and applies the regulations and laws governing access to information, personal information protection and copyright.  Ensures that the University’s information management program enlists the University’s employees in meeting its information management requirements by establishing all the stages of the information management life cycle.

Specific Accountabilities:

• Provide leadership for the strategic planning, development, and implementation of activities related to an organizational framework for information management and records management across the entire institution, ensuring they meet the ongoing needs of the University of Ottawa and evolve in response to administrative and legal requirements, as well as organizational priorities and policies.
• Manage the administration and continuous improvement of an organizational information management program in order to meet the University's requirements for information management.
• Provide strategic and business expertise to senior leadership and institutional leaders to support decision-making on all matters related to information management.
• Establish collaboration among involved units and break down silos to foster an organizational culture and an inclusive environment.
• Lead the review of existing information management strategies and policies, ensure compliance with applicable laws and with the University of Ottawa’s policies and regulations, and initiate the development of new policies and procedures when needed, in collaboration with subject-matter experts.
• Promote and implement changes aimed at improving information management roles, and provide guidance on the subject to ensure the use of best practices and adherence to defined roles and responsibilities.

What you will bring:

• Theoretical and practical knowledge of information management acquired in university studies in the information management field (a master’s degree would be an asset). Studies in archive management would be an asset.
• A minimum of 10 years of experience in a similar position, with at least five years in a managerial position
• Knowledge of the legislation, policies, procedures and best practices needed to establish an information management program
• Practical knowledge of the technologies and tools used in information management to serve clients in a digital environment, particularly in terms of the information life cycle
• Knowledge of information management systems, including electronic document and records management systems and other related corporate information systems
• Knowledge of archival practices
• Knowledge of laws governing access to information and the protection of personal information
• Knowledge of the Copyright Act (including exhibition rights)
• Knowledge of the Uniform Electronic Evidence Act and the Act to Establish a Legal Framework for Information Technology
• Experience in human resource management, team management and financial management
• Skills in analyzing documents and interpreting their meaning in order to apply the rules.
• Strong leadership and communication (bilingualism–spoken and written) skills.

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa: 

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.