Senior Director Business Development & Operations - Cardiology

Scheduled Hours

40

Position Summary

Administrative responsibility for the various business and operational affairs of the Division. Manages the operational, administrative and support functions of the Division, including, but not limited to, the following areas: financial management and operations management.

Job Description

Division Oversight and Planning

• In conjunction with the Division Chief, develops implements and maintains appropriate policies & procedures for the Division to help ensure the business of the Division is managed in an organized and efficient manner.
• Assists the Division Chief in strategic planning and implementing activities for the Division. This would include but is not limited to (1) new programs, (2) new faculty, (3) resources, (4) space, (5) strategic initiatives, (6) clinical practice, (7) teaching and training programs.
• Oversees new facility planning activities, construction and renovation projects.
• Collaborates with facility and construction personal to ensure projects are completed in a timely manner and according to budget.
• In conjunction with the Division Chief, develops dialysis facility and physician practice models for division growth and expansion in the community.

Financial Management

• General oversight of the management of Division’s finances including clinical practice, general funds, grant funds and monies received from gifts and endowments.
• Analyzes and reports on Divisional Budgets/Funds.
• Oversees the annual operating budgeting process through the University’s online budgeting system.
• Assists the Division Chief in the preparation of the Division’s operating budget.
• Assists the Division Chief in the presentation of the operating budget to the Chairman and Executive Director.
• Works with Administrative Assistant and Grants Manager to prepare, monitor, analyze, manage and report on Divisional Budgets.
• Prepares various financial reports on a periodic basis.
  • Divisional Financial Statements.
  • Monthly Clinical Revenue Reports.
  • Faculty Productivity Reports.
  • Annual Medicare Cost Report.
  • Renal Network: Financial Statement; Expense per treatment reports.
     
• Develops and maintains models/spreadsheets to assist in the financial management of the division.
• Executes all fiscal year closing steps in coordination and conjunction with staff and business office.

Clinical Practice Management

• Monitors all clinical practice activities.
• Analyzes billing reports to ensure proper capture of services and current pricing.
• Collects data to aid in decision making with regard to billing clinical practice.
• Prepares monthly/quarterly service analysis by service/location or physician for review by Division Chief.
• Provides Executive Summary for Division Chief and Department of significant trends or other issues related to the clinical practice.
  • Cost per treatment comparison.
  • Productivity reports.
     
• Works with Business Office to correct identified problems and implement required changes.
• Oversees outpatient clinical operation for division.
• Works with MMC and other clinics to effectively establish smooth operations of outpatient practice.
• Manages inpatient and outpatient nurse coordination for the Division.

Operational Management

• Manages accounts receivables activities to ensure timely billing and collection.
• Works closely with staff on identifying significant issues impacting the accounts receivables area.
• Identifies process improvement opportunities.
• Develops and maintains proper internal control policies and procedures for areas in conjunction with managers.
• Prepares monthly/quarterly reports analyzing revenue and volume by modality.
• Provides executive summary to Division Chief and Department.
• Communicates significant findings and other issues related to dialysis unit operation.
• Oversees and manages budgetary activity and compliance for dialysis unit.
• Works closely with Nurse Administrators to monitor monthly activity and to address significant changes impacting the budget.
• Oversees and manages the Information Technology Systems and implements changes to system and integrate into workflow.
• Works with vendors on upgrades, regulatory changes, system interfaces and requirements.
• Oversees the monitoring of quality indicator outcomes related to Medicare Quality Improvement programs.
• Periodically reviews Managed Care agreements and negotiate new rates and agreements with Insurance Companies.
• Directs the operational aspects of the dialysis units relating to staffing, purchasing, patient relations, administrative functions and quality initiatives.

Payroll

• Performs payroll functions for the division.
• Coordinates activities with other staff.
• Identifies the appropriate sources for all employees and enters relevant data into the university’s payroll system for bi-weekly and monthly payroll runs.
• Requires resolution and approval with the appropriate PIs and Grants Manager for salaries to be charged to their respective grants in concurrence with the approved agency budget.
• Ensures a complete and accurate file of all payroll documents is to be maintained.
• Ensures the completion of PARs reports to all faculty and staff on a periodic basis.
• Resolves any and all PARs questions to all interested parties.
• Maintains accurate and complete files all signed PARS reports.
• Serves as responsible for oversight/management of the annual reappointment process for the divisions academic and no-academic year.
• Prepares and enters biweekly and monthly timesheets into WU Payroll System.
• Prepares and executes the processing of payroll cost transfers as necessary to transfer payroll cost between two or more funds subsequent to their original posting.

Personnel

• Coordinates many personnel functions for the division.
• Provides appropriate responses and assistance in resolving human resources issues.
• Performs all personnel hiring functions for the department obtaining appropriate approval signatures through approvals on the university hiring system.
• Oversees/expedites all new hire appointments activities from completion of appropriate payroll related forms to the entry of appropriate information into the WU payroll/personnel system.
• Serves as responsible for annual payroll appointments for current employees.
• Completes Conrad Waiver applications and collaborates with outside counsel.
• Oversees new hire attends university orientation. All relevant activities related to the orientation of university policies and benefits for new employees would be done in conjunction with the Human Resources Department and the Internal Medicine Business Office.
• Submits appropriate benefits information to the WU Benefits Office on behalf of divisional employees on a timely basis.
• Maintains appropriate files of employees for all divisional employees.
• Coordinates annual performance evaluation and related salary administration process for the division.

Purchasing

• Oversees purchasing functions for the Division, ensuring maximum utilization of funds and proper distribution/allocation of expenses to appropriate funds.
• Provides review and approval of the following;
  • Check requests.
  • Travel expense reports for faculty.
  • Approvals for transactions over $10,000.
  • Related budget adjustments to expedite approval of transactions.

Fellowship/Trainee Program

• Oversees administrative aspects of the fellowship program to ensure compliance with regulations and requirements.
• Meetings:
  • Division Administrator Meeting.
  • Clinical Administrator Meeting.
  • Governing Body Meeting.

Working Conditions
Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at desk or table.
• Repetitive wrist, hand, or finger movement.
   

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor's degree - Business Administration

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Healthcare (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Accounting, Accounting System, Administrative Supervision, Analyze Information, Clinical Operations, Communication, Computer Literacy, Decision Making, Diplomacy, Financial Systems, Independent Judgment, Laboratory Research, Medical Centers, Operational Activities, Spreadsheets, Supervision

Grade

G18

Salary Range

$129,800.00 - $228,400.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.